Import & Export Specialist

Tokheim UK Limited; Dundee; On-site; GBP 26,000 - 36,000; Full time

Job summary

Dover Fueling Solutions (DFS) in the United Kingdom seeks a Logistics Coordinator to organize customer shipments and prepare import/export documentation. You will work with freight forwarders, brokers, and internal teams to ensure accurate, timely processing in a fast-paced environment.

Responsibilities include documentation, customs coordination, and supporting audits, with a focus on compliance and operational controls. Strong Excel and ERP experience are essential.

Qualifications

• Hands-on experience with import/export procedures.
• Strong data analysis skills and proficiency in Excel.
• Experience with ERP systems (Oracle preferred).
• Knowledge of letters of credit, certificates of origin, export licenses.

Responsibilities

• Coordinate import/export shipments for customers and liaise with freight forwarders.
• Prepare and issue import/export documentation (invoices, packing lists, certificates).
• Coordinate with customs brokers and ensure regulatory compliance.
• Support audits and internal controls for import/export activities.

Skills

Data analysis

Excel

Education

Associates Degree in Relevant Discipline - Desirable

Tools

Oracle ERP

Job description

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths. We are #EnergizedByGrowth. DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading‑edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel‑dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock‑management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.

Position Summary: The Logistics Coordinator is responsible for coordinating customer shipments and preparing the required import & export documentation, ensuring accuracy, timely processing and compliance with relevant import/export requirements and internal procedures. The role involves close coordination with customers, freight forwarders and customs brokers, as weel as supporting compliance and audit activities through accurate documentation and effective operational controls.

Main duties and responsibilities

Shipment Coordination

• Arrange and coordinate import and export shipments on behalf of customers.
• Liaise with freight forwarders to arrange the dispatch of goods and provide the required shipping documentation.
• Consolidate customer orders where appropriate to support efficient combined shipping.
• Coordinate with relevant parties to ensure shipments are processed effectively and required documentation is available.

Import & Export Documentation

• Prepare, review and issue relevant import and export documentation, including: Commercial Invoices; Packing Lists; Export Declarations; Certificates of Origin; Air Waybills; Bills of Lading.
• Prepare and issue relevant documentation required under Letters of Credit.
• Review documentation for accuracy and completeness before it is issued or submitted.
• Ensure import and export documentation is prepared in accordance with applicable requirements and internal procedures.

Customs Coordination & Compliance

• Maintain regular contact and coordination with customs brokers in relation to import and export shipments.
• Provide the documentation and information required to support customs processes.
• Support compliance with applicable import and export regulations through accurate documentation, operational support and adherence to internal control procedures.
• Review relevant documentation to identify and address inaccuracies or discrepancies that could affect customs or shipment processing.

Audit Support & Internal Controls

• Support internal and external audits relating to import/export activities.
• Verify the accuracy and completeness of relevant shipping and customs documentation as part of audit and compliance activities.
• Support the review of documentation against applicable regulatory and customs requirements.
• Follow established internal control procedures relating to import and export activities.

Qualifications

Education Level:

• Associates Degree in Relevant Discipline - Desirable

Professional Certification:

• Not required

Technical Skills:

• Data analysis and Microsoft (Excel) skills a must.

Experiences:

• Previous hands-on experience in import/export procedures
• Strong knowledge of Letters of Credit, inspection certificates, Certificates of Origin, and export licenses
• Experience working with an ERP system (preferably Oracle)
• Proven experience handling customs compliance and regulatory documentation

Other Requirements:

• Customer focused
• Highly organized and strong attention to detail
• Effective prioritisation
• Clear and professional communication
• Ability to coordinate effectively with internal and external stakeholders
• Ability to work effectively in a busy operational environment

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

We Are Dover Dover is a diversified global manufacturer and solutions provider. We deliver innovative equipment and components, consumable supplies, aftermarket parts, software and digital solutions, and support services through five operating segments: Engineered Products, Clean Energy & Fueling, Imaging & Identification, Pumps & Process Solutions and Climate & Sustainability Technologies. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach, our team takes an ownership mindset, collaborating with customers to redefine what's possible.