Impactful Office Administrator | Professional Services

Monahans; Swindon; On-site; GBP 21,000 - 27,000; Full time

Job summary

Monahans, a leading accountancy and business advisory firm now part of the Sumer Group in the Swindon area, is seeking a Business Administrator. The role supports Partners, Directors, and wider teams with comprehensive administrative tasks and manages essential records and processes.

You will be the first point of contact for visitors, handle billing and KYC tasks, and help ensure smooth day-to-day operations at the Swindon office.

Qualifications

• Experience in admin roles such as Office Administrator, Team Administrator, Secretary, or Business Support.
• Experience in a professional services environment (accountancy, legal, financial services, consultancy, or similar).
• Excellent organisational and time management skills with ability to manage multiple priorities and deadlines.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Professional and client-focused approach with strong interpersonal skills.
• Strong IT skills, including Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Confidentiality and handling sensitive information.
• Ability to work independently while contributing as part of a team.
• Strong administrative, document management, and record-keeping skills.

Responsibilities

• Provide administrative support to Partners, Directors, Managers, and wider teams.
• Manage document processing, records administration, including scanning, filing, archiving, maintaining client records, and updating practice management systems.
• Act as the first point of contact for visitors, delivering a professional reception service.
• Support billing administration, KYC documentation, Company Secretarial tasks, and regulatory submissions to HMRC and others.
• Coordinate meetings, events, and office functions, including facilities, equipment, refreshments, and logistics.
• Identify and implement opportunities to improve administrative processes and efficiency.

Skills

Office administration experience

Professional services environment

Organisational and time management

Attention to detail

Written and verbal communication

Interpersonal skills

MS Office proficiency

Confidentiality

Independent yet collaborative

Document management

Tools

Microsoft Office

Practice management systems

Job description

Monahans, a leading accountancy and business advisory firm now part of the Sumer Group in the Swindon area, is seeking a Business Administrator. The role supports Partners, Directors, and wider teams with comprehensive administrative tasks and manages essential records and processes.

You will be the first point of contact for visitors, handle billing and KYC tasks, and help ensure smooth day-to-day operations at the Swindon office.