Impactful Office Administrator (Part-Time, On-Site)

Borders Care Voice; Galashiels; On-site; GBP 19,000 - 20,000; Part time

Job summary

Borders Care Voice is seeking an Office Administrator in Galashiels to keep daily operations running smoothly and support a small, dedicated team. The role covers records management, meeting coordination and basic financial administration, with opportunities to engage with people with lived experience.

The position is permanently part-time and on-site, offering a varied workload across projects in the Scottish Borders.

Qualifications

• Proven experience in office administration or reception work.
• Ability to manage records and databases accurately.
• Experience supporting meetings, events and stakeholder communications.

Responsibilities

• Manage office administration systems, records and databases.
• Support meetings, events and engagement activities.
• Provide administrative support to project staff and lived experience groups.
• Prepare agendas, papers and meeting notes, including minute taking.
• Assist with financial administration, invoices and payment processes.
• Support training administration, bookings and participant communications.
• Maintain mailing lists, website updates and communications materials.
• Provide administrative support to the Board of Trustees.

Skills

Office admin skills

Records management

Meeting support

Education

Administrative qualification

Tools

MS Office

Job description

Borders Care Voice is seeking an Office Administrator in Galashiels to keep daily operations running smoothly and support a small, dedicated team. The role covers records management, meeting coordination and basic financial administration, with opportunities to engage with people with lived experience.

The position is permanently part-time and on-site, offering a varied workload across projects in the Scottish Borders.