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Borders Care Voice; Galashiels; On-site; GBP 19,000 - 20,000; Part time

Job summary

Borders Care Voice is seeking an Office Administrator in Galashiels to keep daily operations running smoothly and support a small, dedicated team. The role covers records management, meeting coordination and basic financial administration, with opportunities to engage with people with lived experience.

The position is permanently part-time and on-site, offering a varied workload across projects in the Scottish Borders.

Qualifications

• Proven experience in office administration or reception work.
• Ability to manage records and databases accurately.
• Experience supporting meetings, events and stakeholder communications.

Responsibilities

• Manage office administration systems, records and databases.
• Support meetings, events and engagement activities.
• Provide administrative support to project staff and lived experience groups.
• Prepare agendas, papers and meeting notes, including minute taking.
• Assist with financial administration, invoices and payment processes.
• Support training administration, bookings and participant communications.
• Maintain mailing lists, website updates and communications materials.
• Provide administrative support to the Board of Trustees.

Skills

Office admin skills

Records management

Meeting support

Education

Administrative qualification

Tools

MS Office

Job description

Office Administrator

Company: Borders Care Voice

Salary: £13.45 to £13.60 an hour

Hours: Part-time

Location: Galashiels, TD1 1SW

Working pattern: On-site

Job type: Permanent

Posting date: 5 Oct 2026

Closing date: 12 Oct 2026

Borders Care Voice is looking for a friendly, organised and proactive Office Administrator to help support our work across the Scottish Borders.

Why Work for Borders Care Voice?

This is a varied and rewarding role within a small third sector organisation that works to ensure the voices of people who use health, social care and community support services are heard. We work to deliver collective advocacy and co-production in adult health and social care.

You'll work as part of a friendly team, supporting a diverse range of projects and activities across the Scottish Borders, combining office administration with opportunities to work directly alongside people with lived experience.

No two weeks are quite the same. You'll support everything from the day-to-day running of the organisation to meetings, events and engagement activities, giving you the opportunity to develop a broad range of skills and see the impact of your work firsthand.

As a small organisation, we value teamwork, flexibility and initiative, and you'll play an important role in helping our projects and services run smoothly.

About the Role

• Managing office administration systems, records and databases.
• Supporting meetings, events and engagement activities.
• Providing administrative support to project staff and lived experience groups.
• Preparing agendas, papers and meeting notes, including minute taking.
• Assisting with financial administration, invoices and payment processes.
• Supporting training administration, bookings and participant communications.
• Maintaining mailing lists, website updates and communications materials.
• Providing administrative support to the Board of Trustees.

Some travel throughout region to events and meetings is required. Occasional homeworking may also be feasible.

Closing Date: Monday 12th October 2026, 5pm

Interview Date: 20 – 22nd October 2026

For an informal discussion about the role, please contact: Jenny Smith, Chief Officer 01896 802357 or [e-mail]

Borders Care Voice is an equal opportunities employer.

Proud member of the Disability Confident employer scheme

About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.