Immunisation Team Data Administrative Assistant (Brighton)

Sussexcommunity; Brighton; On-site; GBP 22,000 - 25,000; Full time

Job summary

Join a leading community healthcare organization as an Immunisation Team Data Administrative Assistant based in Brighton. This 4-month fixed-term contract offers the opportunity to support data management and administrative functions, striving to provide excellent care within the community. Ideal candidates will possess strong administrative skills, data management experience, and proficiency in Microsoft Office applications. If you have a passion for healthcare and excellent communication abilities, this role is for you!

Qualifications

• Experience of working with data management and report creation.
• Ability to produce letters and non-routine reports.
• Excellent numeric, spelling, and writing skills.

Responsibilities

• Assist in maintaining service-wide systems and providing information.
• Create reports and newsletters to meet local monitoring requirements.
• Provide flexible operational support to the team.

Skills

Data management

Administrative skills

Communication

Microsoft Office

Flexibility to travel

Education

O' Level/GCSE level /equivalent: English and Maths

Computer related certificate or equivalent e.g. ECDL

Secretarial qualification RSA 3

Tools

Microsoft Word

Excel

Outlook

Job description

Immunisation Team Data Administrative Assistant (Brighton)

Immunisation Programme Data Administrator Assistant (Brighton) - Full time (condensed to 9 working days out of 10 considered) temporary contract for 4 months, September to December 2025.

An opportunity has arisen for a temporary Band 3 Immunisation Data Assistant to join the SCFT Sussex Immunisation Service.

To assist the Data and Admin Lead in maintaining service wide systems and providing information relating to Vaccination consent and uptake, sickness and absences and personnel data. This includes dealing with sensitive staff personal issues, both in person and on the telephone.

To assist in the induction and training of new members of staff.

The SCFT Sussex Immunisation Service vaccinates children aged 0-19 years in schools and clinics across East Sussex, West Sussex and Brighton & Hove.

This post will be based at Brighton General Hospital, but you may be required to travel tooccasionally provide support in offices within the whole SCFT area.

Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Main duties of the job

The successful applicant will assist the Data Lead with the creation, development, maintenance, management and improvement of information process and service specific internal database systems e.g. E-Consent, where needed

Assist the Data Lead to create reports and newsletters to a high standard of content and presentation using multiple sources, including charts graphs and tables. These are to be designed to meet local monitoring requirements in line with NHS guidance. In addition referencing and/or indexing long moderately complex documents.

To provide flexible operational support to the team and cover for annual leave/sick leave.

To assist and pro-actively support the team in managing the complex workflow of administration processes.

To manage a comprehensive and up-to-date filing and retrieval system.

To deal appropriately with correspondence as requested or in the absence of the relevant Manager, deal appropriately with urgent correspondence.

About us

As the largest provider of community healthcare services in Sussex, our teams help people to plan for and manage changes to their health, supporting patients and their families to live more independently. We employ over 5,000 full and part time staff and provide community services to a population of 1.3 million people.

Our vision is to provide excellent care at the heart of the community and achieving the highest level of service is our top priority.We develop and nurture our staff and recognise that they are our greatest asset. We give them clear career pathways, support their wellbeing, recognise and value their diversity and provide them with the leadership, skills and knowledge they need to deliver the best care for our patients now and in the future.

Job responsibilities

Duties include filing, photocopying and minute-taking for the team. Vaccine, equipment and stationery stock monitoring. Handling complex reports and confidential correspondence. Working on a team drive and inputting/retrieving data from databases and hand-written forms.

You must be experienced in typing/word processing and be able to demonstrate high quality administrative skills including the use of Microsoft Word, Excel and Outlook.

You will need to have excellent written and verbal skills to deal with a wide range of people, patients/parents, clinical and non-clinical staff and other professionals. You will need to be able to work under pressure, be able to meet deadlines and be prepared to provide reception and administrative support at clinic venues.

Person Specification

Experience

• Experience of working with data management and report creation
• Experience of setting up office systems/procedures
• Experience of managing small budgets and understanding budgetary information
• Experience of working as a PA

Other requirements

• Flexibility to travel to other areas across Sussex

Skills and Knowledge

• Excellent keyboard skills, able to produce letters/non routine reports, etc.
• Ability to follow through procedures on own initiative
• Advanced knowledge of Microsoft Office packages
• Advanced Excel skills, including use of formulae

Qualifications

• O' Level/GCSE level /equivalent: English and Maths
• Excellent numeric, spelling and writing skills
• Computer related certificate or equivalent e.g. ECDL
• Secretarial qualification RSA 3 or demonstrates equivalent knowledge through experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Sussex Community NHS Foundation Trust

Address

£22,816 to £24,336 a yearper annum/pro rata

Contract

Fixed term

Duration

4 months

Working pattern

Full-time,Compressed hours

Reference number

Job locations