Immunisation Administrator

NHS Professionals; Wantage; On-site; GBP 17,000 - 22,000; Full time

Benefits offered by this job

Competitive pay rates

24/7 support

Multi-location assignments

Shift and timesheet portal access

Ad hoc and longer-term placements

Training and development opportunities

Holiday allowance buildup

Stakeholder pension scheme

Job summary

NHS Professionals is seeking an Immunisation Administrator to provide comprehensive administrative support for School Immunisation Teams across multiple community sites in Banbury, Witney, Abingdon, Wantage and Didcot. You will coordinate clinics, manage consents, and ensure timely documentation while supporting nurses and healthcare professionals.

The role is temporary for 3 months with potential extension, offering up to 37.5 hours per week Monday to Friday, with typical NHS pay scales and

Qualifications

• Previous administrative experience in an NHS, healthcare or office environment.
• Experience using Microsoft Office applications including Outlook, Word and Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Provide a comprehensive and confidential administrative service to the School Immunisation Team.
• Process referrals, consent forms and vaccination documentation.
• Prepare clinic schedules and vaccination session packs.
• Print and distribute letters, information leaflets and consent documentation.
• Ensure paperwork is completed accurately and submitted within agreed timescales.
• Manage incoming and outgoing correspondence, emails and telephone enquiries.
• Ensure all clinic paperwork, consent forms and attendance registers are available for sessions

Tools

Microsoft Office

Job description

Job Title: Immunisation Administrator

Location: Community sites across Banbury, Witney, Abingdon, Wantage & Didcot

Candidates can work at one or all of the above locations all locational availability will be considered even if this is just one location

Hours: Up to 37.5 hours per week Monday – Friday 8.30am – 4.30pm

Trust: Oxford Health NHS Foundation Trust

Role type: Temporary for 3 months with possibility of extension

Job Purpose:

To provide comprehensive administrative support to the Immunisation Administrators our in the community in schools. o provide comprehensive administrative support to the School-Aged Immunisation Team, ensuring the efficient delivery of vaccination programmes within schools and community settings. The post holder will coordinate clinics, manage consent forms, maintain accurate records, liaise with schools and parents/carers, and support nurses and healthcare professionals in achieving immunisation targets

Duties & responsibilities

• Provide a comprehensive and confidential administrative service to the School Immunisation Team.
• Process referrals, consent forms and vaccination documentation.
• Prepare clinic schedules and vaccination session packs.
• Print and distribute letters, information leaflets and consent documentation.
• Ensure paperwork is completed accurately and submitted within agreed timescales.
• Manage incoming and outgoing correspondence, emails and telephone enquiries.
• Ensure all clinic paperwork, consent forms and attendance registers are available for sessions

You’ll learn the following whilst working at the trust:

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

• Previous administrative experience in an NHS, healthcare or office environment.
• Experience using Microsoft Office applications including Outlook, Word and Excel.
• Confident working with young people
• Experience dealing with telephone and face-to-face enquiries
• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.