Immunisation Administrator

Oxford Health NHS Foundation Trust; Wantage; On-site; GBP 12,000 - 18,000; Full time

Benefits offered by this job

Flexible bank shifts across Trusts in

Professional development opportunities

Stakeholder pension scheme

Job summary

Oxford Health NHS Foundation Trust is seeking an administrative support assistant to assist the School Immunisation Team across schools and community settings. You will coordinate clinics, manage consent forms, keep accurate records and liaise with schools and parents to support immunisation delivery.

You will handle paperwork, prepare session packs, print letters, answer calls, and help nurses achieve targets.

Qualifications

• Experience providing administrative support in NHS, healthcare or office environments.
• Strong communication skills, both verbal and written.
• Proven ability to organise workload and manage timescales.
• Experience handling telephone enquiries and dealing with sensitive information.

Responsibilities

• Provide comprehensive administrative service to School Immunisation Team.
• Process referrals, consent forms and vaccination documentation.
• Prepare clinic schedules and vaccination session packs.
• Print and distribute letters, information leaflets and consent documentation.
• Ensure paperwork is completed accurately and submitted on time.
• Manage incoming/outgoing correspondence, emails and phone enquiries.
• Ensure clinic paperwork and attendance registers are available for sessions.

Skills

Verbal communication

Written communication

Organisational skills

Telephone enquiries

Tools

Microsoft Office

Outlook

Word

Excel

Job description

To provide comprehensive administrative support to the Immunisation Administrators our in the community in schools. o provide comprehensive administrative support to the School-Aged Immunisation Team, ensuring the efficient delivery of vaccination programmes within schools and community settings. The post holder will coordinate clinics, manage consent forms, maintain accurate records, liaise with schools and parents/carers, and support nurses and healthcare professionals in achieving immunisation targets,

• Provide a comprehensive and confidential administrative service to the School Immunisation Team.
• Process referrals, consent forms and vaccination documentation.
• Prepare clinic schedules and vaccination session packs.
• Print and distribute letters, information leaflets and consent documentation.
• Ensure paperwork is completed accurately and submitted within agreed timescales.
• Manage incoming and outgoing correspondence, emails and telephone enquiries.
• Ensure all clinic paperwork, consent forms and attendance registers are available for sessions

You’ll learn the following whilst working at the trust:

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
• Previous administrative experience in an NHS, healthcare or office environment.
• Experience using Microsoft Office applications including Outlook, Word and Excel.
• Confident working with young people
• Experience dealing with telephone and face-to-face enquiries
• Excellent verbal and written communication skills.
• Strong organisational and time management abilities., By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your "My Bank" shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours