ILD MDT Co-ordinator and Data Manager

Oxford University Hospitals NHS Foundation Trust; Oxford; Sur place; GBP 21 000 - 32 000; Plein temps

Résumé du poste

Oxford University Hospitals NHS Foundation Trust in Oxford is seeking an organised administrative assistant to support the Respiratory Medicine Service. You will help coordinate MDT meetings, collect data, and enter information into databases to support patient care.

Working with clinical and non-clinical colleagues, you will contribute to audits and benchmarking against national standards, while providing high standards of patient-facing administration and flexible cover across core hours.

Qualifications

• Excellent communication skills
• Previous teamwork and working with others
• Experience in managing data and producing reports
• Excellent IT skills, especially MS Office
• NHS experience desirable
• Knowledge of Interstitial Lung Disease & Respiratory services (desirable)

Responsabilités

• Coordinate MDT meetings and support the Respiratory Medicine Service
• Collect data for diagnosed or suspected ILD patients and enter into databases
• Track patients through diagnostic and management pathways for benchmarking
• Assist with audits and reporting to national standards
• Provide high-standard administrative support to clinical teams
• Work flexibly across roles to cover periods of high demand and absences

Connaissances

Communication

Teamwork

Data handling

Attention to detail

Initiative

Outils

Microsoft Office

Data entry systems

Description du poste

Are you passionate about making a positive impact in the healthcare industry? Do you thrive in a dynamic and compassionate environment? If so, we have exciting opportunities for you! Our clinical support patient facing administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As a support to our clinical workforce within the Divisions you will play a crucial role in ensuring the smooth and efficient operation of our hospital wards. Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey., We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool., The purpose of this role is to provide high standard, efficient and comprehensive support to clinical teams within the Respiratory Medicine Service. The post holder is responsible for managing the delivery of Multi-Disciplinary Team (MDT) meetings, facilitating data collection for diagnosed and suspected Interstitial Lung Disease (ILD) patients and entering information onto appropriate databases, tracking patients through diagnostic and management pathways and collating information for benchmarking and auditing against national standards. This role is integral to the smooth-running and efficiency of this sub-speciality. The post holder is expected to work within the wider administrative team and alongside clinical staff to deliver a high standard of patient care and proactively contribute to the ongoing development and improvement of the service. Key Duties: 1. Establish and maintain effective working relationships with colleagues across the region to ensure effective communication between regional and peripheral centres 2. Work alongside other non-clinical staff to provide robust administration that underpins the delivery of a high quality outpatient service and demonstrate high levels of patient care at all times. 3. Be flexible in your approach to work, particularly being willing to cover other job roles during periods of absence or high demand and work varying hours as required to ensure that the service maintains an adequate level of cover during core hours. 4. To actively participate in and support the induction and training of new members of staff within the team, as well as the implementation and development of new systems and processes to enhance the Respiratory service. 5. Attend Departmental meetings, training and your annual appraisal as required to ensure that you maintain an up-to-date working knowledge of service and trust procedures. 6. Act in a manner aligned to our Trust Values and consistently demonstrate the behaviours that will ensure we achieve our ambition of delivering compassionate excellence. 7. Perform any other duties appropriate to the grade and objective of the post as directed by the Admin Team Leader, or Unit Manager. The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

• At least 5 GCSE's or equivalent (including Maths and English)
• Previous experience working as part of a team and on own initiative
• Excellent communication skills
• Previous experience in managing complex datasets and producing reports
• Excellent IT Skills, particularly Microsoft programmes
• Desirable criteria
• NHS experience
• Knowledge of Interstitial Lung Disease & Respiratory services

Sexual Safety Charter: In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.