IFM Coordinator

JR United Kingdom; Cambridge; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Integrated Facilities Management Coordinator to join their team in Cambridge. This role involves providing proactive administrative support, managing supplier communications, and overseeing facility operations. The ideal candidate will have a strong background in facility management, excellent communication skills, and the ability to thrive in a dynamic environment. Join a collaborative team where your contributions will help enhance operational efficiency and improve the workplace experience for all. If you are results-focused and ready to take on new challenges, this opportunity is perfect for you.

Qualifications

• 1+ years of experience as an IFM Coordinator or similar role.
• Strong communication and organizational skills required.

Responsibilities

• Manage communication with IFM suppliers and contractors.
• Assist in planning and executing office and campus projects.

Skills

Verbal and written communication

Microsoft Office proficiency

Organizational skills

Time-management skills

Supplier management

Team-oriented

Adaptability

Fluent in English

Mandarin language skills

Education

Background in Facility Management

Background in Construction Management

IOSH certification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Social network you want to login/join with:

We are currently hiring an Integrated facilities managementCoordinator to join our team based in Cambridge. The successful candidate will support the IFM Manager and Admin Team by delivering proactive administrative support and helping to develop the contract across all service areas.

Main Duties Include:

• Managing communication with IFM suppliers and contractors for campus and office operations, including daily contract oversight and coordination with site teams.
• Supporting tenant management activities such as lease contract administration, service and utility fee tracking, ongoing communication, dispute resolution, and facility-related matters.
• Assisting in the planning and execution of various office and campus projects (e.g., office decoration, relocations, small renovations).
• Contributing to supplier management including contract tracking, KPI monitoring, and maintaining cooperative working relationships.
• Managing office environments, including space planning and daily operational needs, tracking repair requests, and ensuring timely completion of services.
• Ensuring Planned Preventive Maintenance (PPM) schedules are properly set and adhered to, maintaining compliance with requirements.

Person Specification

Required:

• Minimum 1 year of experience as an IFM Coordinator or in a similar administrative/facility support role.
• At least 1 year of experience in supplier or team management.
• Strong verbal and written communication skills.
• Fluent in English (spoken and written).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Team-oriented with the ability to work in an international environment.
• Results-focused with excellent organizational and time-management skills.
• Ability to meet tight deadlines and adapt to changing business needs.
• Background or formal qualification in Facility Management or Construction Management.
• EHS (Environment, Health, and Safety) qualifications.
• Mandarin language skills (in addition to English) are a strong advantage.
• IOSH certification.
• Familiarity with IFM-related compliance requirements.