IFM Coordinator - Mandarin

JR United Kingdom; Cambridge; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented individual to join their team as an IFM Coordinator. This role involves managing supplier relationships, overseeing project management tasks, and ensuring smooth office operations. The ideal candidate will possess excellent communication skills and a flexible mindset, thriving in a dynamic environment. With a strong emphasis on teamwork and organization, this position offers a unique opportunity to contribute to the effective management of office facilities and projects. If you are passionate about creating efficient workspaces and enjoy multi-tasking, this role is perfect for you.

Qualifications

• 1+ years experience in IFM coordination or assistant roles.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage IFM supplier communication and daily operations.
• Assist in project management for office renovations and relocations.

Skills

Communication Skills

Supplier Management

Project Management

MS Office

Team Spirit

Fluency in English

Organizational Skills

Flexibility

Education

Relevant background in Facility Management

Specialized qualification in Construction Management

Tools

MS Office Suite

Job description

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We are looking for an experienced multi-tasker with excellent communication skills and a consistent upbeat attitude. Candidates should be able to assist management to the company by handling a variety of office facilities tasks and the project management.

Key Responsibilities:

• IFM supplier/contractor communication (Campus/Office). Responsibilities include but are not limited to the daily contract management, daily operation communication with site team and IFM suppliers.
• Assisting with Tenants management, including the lease contract management, service fee management (inc. the utility fee), daily communication, dispute management, and facility management
• Assisting with Project management of campus/office, e.g. the office decoration project, office relocation project, other small renovation projects, etc.
• Assisting with Supplier management including contract management, KPI management, cooperation relationship management and so on.
• Office environment management, including space management and daily operations of each office, track the repair requests and monitor the progress till full delivery of the service. Ensure all the PPMs are scheduled correctly and carried out on time to meet requirements.

Requirements:

Required:

• IFM coordinator/ Assistant experienced no less than1year.
• Supplier management or team management experience no less than1 years.
• Good communication ability.
• Fluency in English (written and spoken);
• Good command of MS Office (Word, Excel, PowerPoint, Outlook);
• Team spirit, openness for an international environment;
• Result-driven attitude;
• Well-organized and structured working style.
• Ability to work within tight deadlines
• Flexible and willing to adapt to changing business needs.
• Relevant background or specialized qualification in Facility and/or Construction Management
• Language skills: Predominately English, However candidates that can also speak Mandarin, would be of great interest.