IFA Administrator

Titan Wealth; Basingstoke; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Private Medical Insurance

Attractive Employee Pension Scheme

25 days Annual Leave

Office Christmas close

Life Assurance

Health cash plan

Hybrid working

Discretionary performance relatedbonus

Employee Assistance Programme

Flexible benefits

Job summary

Titan Wealth Planning (TWP), a subsidiary of Titan Wealth, is expanding its Basingstoke office with a Financial Planning Administrator role. This hybrid position supports advisers and consultants to enable compliant financial or product advice under FCA rules.

You will manage client data, plan updates, and communications with providers. The role emphasises accuracy, timely service, and strong collaboration with advisers.

Qualifications

• GCSE Maths and English at grade 5 or above or equivalent.
• 1 year minimum relevant experience supporting an adviser.
• Previous regulatory or financial industry experience.
• Strong communication and organisation skills.

Responsibilities

• Keep client and plan information up to date in IO.
• Request and chase plan information from providers; upload to IO.
• Update contributions and withdrawals using provider histories.
• Validate fund values and price feeds in IO for accuracy.
• Check client income expectations and update records as needed.
• Prepare client valuation reports using standard IO templates.
• Create and provide OneNote Packs for advisers.
• Prepare cases for AST submissions with complete plan information.

Skills

Communication skills

Organised

Computer literacy

Attention to detail

Problem solving

Adviser support exp

Regulatory exp

Customer focus

Service excellence

Team player

Education level

Education

GCSE Maths & English

Job description

The Titan Group provides a broad range of services across the whole wealth value chain – from financial planning, investment management through to platform, trading, settlement and custody services. Its strategy is to be able to offer modular, incremental services to its clients allowing them to adjust their business models as and when they choose to. As part of this Titan is also an active acquirer of UK based asset managers and other wealth related businesses.

Due to this Titan Wealth is expanding rapidly through strategic acquisitions, offering a unique combination of start-up energy and the security of private equity backing. It’s an inspiring time to join the team!

Titan Wealth Planning (TWP) is a subsidiary of Titan Wealth. Our focus is providing best-in-class advice on wealth management, employee benefits, and retirement planning. Our mission is to help businesses and their employees explore, set, and achieve their financial goals.

We have a new opportunity within our Basingstoke office for a Financial Planning Administrator. This is a hybrid working opportunity (3 days in office - 2 from home). The main purpose of this role is to provide support as required to financial advisers or consultants to enable the provision of financial or product advice to clients, as set out within the FCA’s rules and company procedures.

Responsibilies

• Ensuring all client and plan information is up to date on IO
• Requesting plan information from the respective providers either by post, email or direct from the provider platform. Chase regularly to ensure this is received in time for the meeting. Upload to IO once received
• Updating contributions and withdrawals using the transaction history from each provider. Link any transfers within plans
• Adding details of any missing policy information to IO as required
• Validating all funds held within IO, ensuring that unit balances are recorded correctly, and any price feeds automatically pull through to produce an accurate plan value
• Checking the income expectations on all the clients plans to ensure that these are correctly recorded and update as required
• Collate the costs and charges information for plans held by clients ensuring the details contain any income from commission, fund based or adviser charges
• Using the standard templates within IO, create and check the client valuation report and upload to IO
• Produce any ‘OneNote Packs’ requested by the advisers
• Preparing cases for submission to the AST team by producing and completing plan information checklists and chasing providers for missing plan information via phone and email
• If requested, the checking and validation of client income expectations held within the system
• Interrogation of the data and liaison with the adviser to ensure the data held within the system is correct and consequently valuations and revenue will match
• Frequently interact with advisers and client support to ensure that we deliver an excellent customer service to all clients
• Produce client letters as required
• Answering phone calls as they come in via the Main Hunt Group
• Ensure that the level of service, as agreed with each client, is delivered in a timely manner
• To deal efficiently with all day-to-day telephone and email enquiries from clients and providers
• Create and maintain effective client files
• New business processing and application submission
• Liaising with product providers as and when necessary, chasing as often as required
• Keep up to date with new products, technical or legislative changes within the marketplace
• Always comply with the Compliance policies
• Engage with training and development as applicable
• Perform ad hoc tasks as and when required, always bearing in mind TCF and the needs of the business
• To highlight to your line manager procedures & processes that do not adhere to the principles of TCF/RCR and to put forward suggestions that improve the TCF/RCR practices within the department

About you

• Good written and oral communication skills
• Methodical and organised
• Computer literate
• Accurate with good attention to detail
• Problem solving
• 1-year minimum relevant experience supporting an adviser
• Previous regulatory or financial industry experience
• Customer focused
• Drives forward service excellence
• Collaborative and a team player
• Good standard of education

Maths and English GCSE, grade 5 or above, or equivalent

Our employees are talented people, distinguished by excellence. You will be able to demonstrate a willingness to embrace the Company values of:

Creativity

we recognise we need new ways of thinking, learning and doing to both improve our own productivity and efficiency as well as to help us stay ahead of competitors.

Commitment

we are team with the willingness to put time, effort and energy into driving change in the organisation, going the extra mile.

Collaboration

we need teamwork amongst ourselves and with partners to generate more innovative, efficient and effective solutions and thereby a greater sense of achievement.

Some of our benefits

• Competitive salary
• Private Medical Insurance post probation
• Attractive Employee Pension Scheme (7.5% employer & minimum 3% employee)
• 25 days Annual Leave (plus buy and sell up to 5 days)
• Office Christmas close (3-days)
• Life Assurance
• Health cash plan
• Hybrid working
• Discretionary performance related bonus
• Employee Assistance Programme
• And lots of flexible benefits to choose from!

The Titan Wealth Group is firmly committed to fostering an inclusive and equitable environment for everyone who works with us, regardless of their race, age, gender, sexual orientation, religion, physical ability or disability, or political affiliation. We believe that having a diverse team allows us to create the best possible outcomes for our clients and team members. We strive to provide equal opportunities in all aspects of the workplace with respect to recruitment and career advancement, pay and benefits, training and development opportunities and other job-related activities.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.