ICTS Project Planner

Evolution (Electronic Security Systems) Ltd; Marlow; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Employee ownership

25 days annual leave

Company pension

Private healthcare

Wellbeing and health screening

Employee assistance programme

Life Assurance

Job summary

Evolution (Electronic Security Systems) Ltd in Marlow seeks a Project Planner to work with the Senior Project Planner, Project Manager and Operations Administration Manager to plan and deliver projects efficiently, cost-effectively and in line with company policies.

You will manage subcontractor tender processes, procurement, and project handovers, while maintaining project trackers and ensuring documentation is completed for UK and Irish projects as required.

Qualifications

• Experience in an administrative role, preferably within engineering or construction
• Excellent organisational abilities with strong time-management skills
• Meticulous attention to detail
• Proficient in MS Office and CRM systems; MS Projects is advantageous
• Intermediate to advanced Excel skills
• Understanding of time and cost factors in projects
• Ability to focus on results in financial and timeline targets

Responsibilities

• Plan, oversee subcontractor tender process, procurement and assist PM in project completion and handover
• Establish connections with suppliers and subcontractors for competitive pricing and service
• Build project packs and update project tracker and logs; enter project in GT after ops approval
• Coordinate project handover with PM, Sales and Service teams and ensure documentation is complete
• Facilitate regular meetings with project managers and planners based on timelines
• Update live project key dates and tick lists
• Monitor cost analysis monthly in coordination with PM to forecast margin
• Create subcontractor contracts and submit for approval
• Ensure training standards and visas/residency permits are up to date with HR support
• Support PMs with monthly invoice forecast and assist finance with aged debtor follow-ups

Skills

Organization

Multitasking

Detail-oriented

MS Office

CRM systems

MS Projects

Excel

Tools

MS Projects

CRM systems

MS Office

Job description

The Project Planner will collaborate closely with the Senior Project Planner, Project Manager, and Operations Administration Manager to effectively plan and deliver projects. You'll play a key role in helping them complete their tasks in a cost-effective and timely way, all whilst adhering to company policies and procedures. Additionally, there may be a requirement to support the UK and Irish Projects or Service teams.

This position calls for a strong sense of initiative, autonomy, teamwork, and meticulous attention to detail. Flexibility is essential in adapting to potential future changes within the organisation and fluctuations in workload.

Responsibilities will include:

• You will be responsible for planning, overseeing subcontractor tender process, managing procurement, and assisting the Project Manager in the successful completion and handover of projects, all while following the guidelines outlined in the projects planning handbook.
• Establish strong connections with suppliers and subcontractors to secure competitive pricing and exceptional service, ensuring timely and cost-effective delivery
• Build project packs submitted to orders and issue to the Operations Manager for approval, update the project tracker, and order log and enter the project on GT when approved by Ops
• Setting up and completing the project handover with the assistance from the Project Manager, Sales and Service teams. Ensuring all pertinent documentation has been completed and passed to the relevant departments
• Facilitate regular meetings with all project managers and planners involved in active jobs, tailored to the project timelines
• Update live project key dates and project tick lists.
• Update cost analysis monthly, ensuring they have liaised with the PM to forecast any outstanding figures that may affect the margin.
• Build subcontractor contracts and submit for approval
• Ensure that all training standards are met and that visas and residency permits are consistently up to date, in line with country compliance, with the assistance of the HR team if applicable
• Support the Project Managers in completing their monthly invoice forecast
• Assist the finance team with aged debtor reports by notifying the Project Manager about any payment delays on active jobs that might impact work schedules. Additionally, connect directly with site contacts to follow up on pending payments

Requirements

• Demonstrated experience in an administrative role, preferably within the engineering or construction sector, though this is not essential
• Exceptional organisational abilities, with a talent for multitasking and managing time and appointments effectively
• Meticulously organised with a keen eye for detail
• Familiarity with MS Projects is a plus
• Proficient in IT, especially with MS Office and CRM systems. Experience with MS Projects is advantageous
• Intermediate to advanced skills in Excel
• Comprehensive understanding of time and cost factors, as well as the operational processes essential for the business
• Proven ability to concentrate on achieving results, both in financial aspects and project timelines

Benefits

• We are employee-owned! Here at Evolution we have a unique employee ownership model which means that our entire team owns our business. You have the opportunity to become a beneficiary of our future success. It also allows us to retain our independence and protect our company culture and values
• 25 days annual leave + local bank holidays
• Company pension
• Private healthcare
• Optional annual private wellbeing and health screening appointment fully funded by Evolution
• Employee assistance programme which offers 24/7 access to free health and wellbeing support
• Life Assurance