Hybrid Records & Archives Administrator

Ministry of Justice; Wotton-under-Edge; Hybrid; GBP 23,000 - 31,000; Full time

Job summary

Ministry of Justice is seeking an administrative support role focused on safe and secure record-keeping of prisoners’ files and timely handling of requests in line with local procedures. This is a non-operational, non-managerial position with hybrid working options within the UK.

The post holder will support the safeguarding policies of the organisation and carry out filing, information requests, and general administrative tasks to maintain accurate records across the establishment.

Qualifications

• Filing daily to support effective record keeping in line with local procedures.
• Ability to request and receive information/records from other establishments.
• Maintain filing system and archive records according to standards (e.g., data protection).
• Respond to queries relating to area of work with appropriate guidance.

Responsibilities

• Undertake filing on a daily basis to provide effective record keeping in line with local procedures
• Request and receive information/records from other establishments
• Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
• Send, collect and distribute faxes to appropriate staff
• Deliver and collect post where appropriate
• Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
• Provide administrational assistance in area of work
• Maintain accurate filing system for area of work
• Respond to queries relating to area of work, redirecting where required

Skills

Filing

Record keeping

Information requests

Data protection

Job description

Ministry of Justice is seeking an administrative support role focused on safe and secure record-keeping of prisoners’ files and timely handling of requests in line with local procedures. This is a non-operational, non-managerial position with hybrid working options within the UK.

The post holder will support the safeguarding policies of the organisation and carry out filing, information requests, and general administrative tasks to maintain accurate records across the establishment.