Administrative Coordinator & Records Specialist

Ministry of Justice; Newport; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Ministry of Justice in the United Kingdom is seeking an experienced Business Administrator profile to provide transactional, administrative support within a group. The role is non-operational with potential prisoner contact depending on area, and includes handling records, communications, and monitoring returns.

The position is rotational across various job descriptions within the group profile, with standard full-time hours and flexible working arrangements discussed at offer.

Qualifications

• Ability to fulfil all spoken aspects of the role in English or Welsh (as specified).
• Job holders must complete specific training in their specialism once they take up post.

Responsibilities

• Organise, produce and maintain accurate records for area of work.
• Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or department.
• Complete monitoring returns for area of work.
• Input requisitions on to the finance database and process requisitions for the defined area of work.
• Coordinate awareness sessions for area of work.
• Prepare paperwork for checking by the manager and conduct initial checks as required.
• Correspond with stakeholders and agencies to ensure information is shared appropriately.
• Maintain establishment databases, filing systems and logs; respond within agreed timescales.
• Collate information related to Service Delivery Indicators (SDIs).
• Act as secretary to meetings, organising agendas, taking and distributing minutes.

Skills

English or Welsh

Job description

Ministry of Justice in the United Kingdom is seeking an experienced Business Administrator profile to provide transactional, administrative support within a group. The role is non-operational with potential prisoner contact depending on area, and includes handling records, communications, and monitoring returns.

The position is rotational across various job descriptions within the group profile, with standard full-time hours and flexible working arrangements discussed at offer.