Hybrid Part-Time Finance & Operations Specialist

TalentYard Ltd; Greater London; Hybrid; GBP 30,000 - 50,000; Part time

Benefits offered by this job

Hybrid working

Friendly team

Job summary

TalentYard Ltd in Mayfair is assisting an international art gallery and business to recruit a Finance & Operations Coordinator on a part-time basis, working 3 days per week with hybrid working (1 day in Mayfair, 2 days remote).

You’ll support finance, operations, HR and IT, collaborating with the Finance Manager and Managing Director to ensure smooth, accurate processes and compliant payroll across international staff.

Qualifications

• Strong financial literacy and excellent attention to detail.
• Experience supporting employee onboarding and offboarding.
• Payroll experience; knowledge of EoR platforms would be a bonus.
• Confidence managing software, licences, user access and IT suppliers.
• Excellent written and verbal communication skills.
• The discretion and integrity required when handling confidential financial and employee information.
• The ability to work independently, manage your time effectively and confidently juggle a varied workload.

Responsibilities

• Reviewing and managing company expense receipts and ensuring they are correctly categorised.
• Supporting the Finance Manager with accurate financial information and internal reporting.
• Liaising with regular suppliers and responding to general finance queries.
• Supporting colleagues with expense processes and helping to improve accuracy and efficiency.
• Assisting with the preparation of internal financial reports.
• Managing company software, subscriptions and information systems.
• Reviewing licences and corporate accounts to identify efficiencies and eliminate unnecessary costs.
• Supporting the management of hardware contracts, including company mobile phones.
• Ensuring licence receipts and relevant documentation are available for bookkeeping.
• Managing access to shared company resources and systems.
• Monitoring and managing company business rates.
• Supporting the onboarding and offboarding of employees and workers, including IT setup, system access and HR documentation.
• Acting as the main administrator for international payroll, working closely with their Employer of Record (EoR) provider.
• Working with the Managing Director to draft, review and roll out staff policies and employee handbooks.

Job description

TalentYard Ltd in Mayfair is assisting an international art gallery and business to recruit a Finance & Operations Coordinator on a part-time basis, working 3 days per week with hybrid working (1 day in Mayfair, 2 days remote).

You’ll support finance, operations, HR and IT, collaborating with the Finance Manager and Managing Director to ensure smooth, accurate processes and compliant payroll across international staff.