Hybrid Operations & Logistics Coordinator

Tech Professionals ltd; Banbury; Hybride; GBP 26 000 - 34 000; Plein temps

Résumé du poste

Tech Professionals ltd in Banbury is seeking an organised Operations & Logistics Co-ordinator to support daily operations, balancing office administration with the logistics of contractor placements. You will maintain accurate digital records and ensure travellers have up-to-date compliance and contracts.

Proficiency in MS Office and meticulous record-keeping are essential in a fast-paced environment. Full training will be provided to help coordinate travel, visas, and onboarding for contractors.

Qualifications

• Experience in recruitment administration or crewing logistics.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Familiarity with recruitment CRM systems (Voyager Infinity is a plus).

Responsabilités

• Monitor personal work email and assist the shared inbox.
• Manage 'Icapture' in Voyager (registration of new candidates).
• Maintain and update candidate profiles, expiry dates, and compliance records in the CRM.
• Administer and verify candidate compliance checks, including right-to-work documentation, references, and certifications.
• Verify and track mandatory offshore certifications, including BOSIET/FOET, HUET, STCW, and industry-specific medical clearances (e.g., OGUK, ENG1). Complete internal forms.
• Prepare, issue, and track digital employment contracts.
• Support candidates with visa requirements, travel and passport letters.
• Manage the 'Current contractors' spreadsheet - ensuring all personnel have contracts, in-date certifications, contractor registration forms, appraisals, and references.
• Keep all personnel availability records up to date to ensure candidates real-time availability.
• Coordinate travel, accommodation, and course booking logistics for candidates.
• Arrange last-minute travel changes due to delays and schedule changes.
• Maintain and update the travel spreadsheet. Communicate with the Finance team regarding travel expenses.
• Any other reasonable duties as required.

Connaissances

MS Office

Recruitment admin

Voyager CRM

Description du poste

Tech Professionals ltd in Banbury is seeking an organised Operations & Logistics Co-ordinator to support daily operations, balancing office administration with the logistics of contractor placements. You will maintain accurate digital records and ensure travellers have up-to-date compliance and contracts.

Proficiency in MS Office and meticulous record-keeping are essential in a fast-paced environment. Full training will be provided to help coordinate travel, visas, and onboarding for contractors.