Operations and Logistics Co-ordinator

Tech Professionals ltd; Banbury; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Tech Professionals ltd in Banbury is seeking an organised Operations & Logistics Co-ordinator to support daily operations, balancing office administration with the logistics of contractor placements. You will maintain accurate digital records and ensure travellers have up-to-date compliance and contracts.

Proficiency in MS Office and meticulous record-keeping are essential in a fast-paced environment. Full training will be provided to help coordinate travel, visas, and onboarding for contractors.

Qualifications

• Experience in recruitment administration or crewing logistics.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Familiarity with recruitment CRM systems (Voyager Infinity is a plus).

Responsibilities

• Monitor personal work email and assist the shared inbox.
• Manage 'Icapture' in Voyager (registration of new candidates).
• Maintain and update candidate profiles, expiry dates, and compliance records in the CRM.
• Administer and verify candidate compliance checks, including right-to-work documentation, references, and certifications.
• Verify and track mandatory offshore certifications, including BOSIET/FOET, HUET, STCW, and industry-specific medical clearances (e.g., OGUK, ENG1). Complete internal forms.
• Prepare, issue, and track digital employment contracts.
• Support candidates with visa requirements, travel and passport letters.
• Manage the 'Current contractors' spreadsheet - ensuring all personnel have contracts, in-date certifications, contractor registration forms, appraisals, and references.
• Keep all personnel availability records up to date to ensure candidates real-time availability.
• Coordinate travel, accommodation, and course booking logistics for candidates.
• Arrange last-minute travel changes due to delays and schedule changes.
• Maintain and update the travel spreadsheet. Communicate with the Finance team regarding travel expenses.
• Any other reasonable duties as required.

Skills

MS Office

Recruitment admin

Voyager CRM

Job description

Position: Operations & Logistics Co-ordinator

Location: Banbury (Hybrid/Onsite)

Employment Type: Full-time (Mon-Fri)

About the role

We are seeking an organised and detail-oriented Operations & Logistics Co-ordinator to join our growing team. In this role, you will support our daily operations, balancing essential office administration and the logistics of our placement processes. The ideal candidate will maintain efficient office workflows, keep accurate digital records, and ensure all contractors have their travel, compliance documents, and contracts fully prepared and up to date.

You don't need previous offshore or crewing experience. If you thrive in fast-paced environments, are highly organised, confident using Microsoft Office, comfortable managing detailed records, and enjoy helping people, we'd love to hear from you. Full training on our systems and industry-specific processes will be provided.

Roles and Responsibilities

• Monitor personal work email and assist with the shared inbox.
• Manage 'Icapture' in Voyager (registration of new candidates).
• Maintain and update candidate profiles, expiry dates, and compliance records in our CRM database.
• Administer and verify candidate compliance checks, including right-to-work documentation, references, and certifications.
• Verify and track mandatory offshore certifications, including BOSIET/FOET, HUET, STCW, and industry-specific medical clearances (e.g., OGUK, ENG1). Complete internal forms.
• Prepare, issue, and track digital employment contracts.
• Support candidates with visa requirements, travel and passport letters.
• Manage the 'Current contractors' spreadsheet - ensuring all personnel have contracts, in-date certifications, contractor registration forms, appraisals, and references.
• Keep all personnel availability records up to date to ensure candidates real-time availability.
• Coordinate travel, accommodation, and course booking logistics for candidates.
• Arrange last-minute travel changes due to delays and schedule changes.
• Maintain and update the travel spreadsheet. Communicate with the Finance team regarding travel expenses.
• Any other reasonable duties as required.

Preferred Qualifications & Skills

• Advanced proficiency in the Microsoft Office Suite, specifically Word, Excel, and Outlook.
• Experience in recruitment administration, crewing logistics, or a fast-paced sales environment (preferred)
• Previous experience using a recruitment CRM system, ideally Voyager Infinity (advantage, but not essential as training will be provided)