Hybrid IT Portfolio & PMO Coordinator

VetPartners Limited; York and North Yorkshire; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

25 days’ annual leave plus Bank Hols (

Company pension scheme

Westfield Health cash plan

Enhanced maternity, paternity and adp.

Job summary

VetPartners Limited in York is hiring a Portfolio Coordinator to support Project Managers and the IT Portfolio Office across a diverse IT and business change portfolio. You will maintain project plans, RAID logs, actions and milestones, and assist with governance and reporting to ensure accurate, up-to-date information.

You will work independently, use judgment, and challenge where progress stalls. This role offers development in project management within a collaborative IT Portfolio Team in a

Qualifications

• Experience coordinating work involving different people, tasks and deadlines.
• Ability to take responsibility for own workload and adapt to changing priorities.
• Excellent organisational skills with multiple priorities and deadlines.
• Keen eye for detail to identify missing or inconsistent information.
• Confidence to follow up, ask questions and challenge when needed.
• Clear written and verbal communication adaptable to stakeholders.
• Ability to build effective working relationships with Project Managers and IT colleagues.
• Good judgement and knowing when to seek escalation.
• Experience with IT/business change environments.
• Experience with portfolio-level reporting or coordination.
• Experience with governance or stage-gate processes.
• Experience using project management tools like Asana.
• Project/PMO qualification such as PRINCE2/APM/P3O.

Responsibilities

• Maintain project plans, milestones, actions and dependencies reflecting progress.
• Maintain RAID logs with risks and issues, owners, and updates.
• Coordinate work across portfolio and track progress of actions.
• Work with Project Managers to fill gaps and ensure complete information.
• Track overdue actions and ensure completion of agreed actions.
• Provide clear project updates highlighting risks and milestones.
• Support governance meetings, stage gates and key activities.
• Coordinate meetings and workshops and capture decisions and actions.
• Support onboarding and change elements affecting practice teams.
• Maintain organised project documentation.
• Support multiple projects and adjust priorities as required.
• Build relationships across IT and wider business for updates.
• Maintain portfolio visibility and follow-up needs.
• Identify and support better ways of managing projects.

Skills

Organisational skills

Attention to detail

Stakeholder communication

Multitasking

PMO experience

Education

PRINCE2 Foundation

APM Project Fundamentals Qualification

P3O Foundation

Tools

Asana

Microsoft 365

SharePoint

Excel

PowerPoint

Job description

VetPartners Limited in York is hiring a Portfolio Coordinator to support Project Managers and the IT Portfolio Office across a diverse IT and business change portfolio. You will maintain project plans, RAID logs, actions and milestones, and assist with governance and reporting to ensure accurate, up-to-date information.

You will work independently, use judgment, and challenge where progress stalls. This role offers development in project management within a collaborative IT Portfolio Team in a