Hybrid HR Coordinator & Onboarding Specialist

Veolia | Water Tech UK; Wooburn Green; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave

Birthday leave

Company car benefit

Enhanced pension

Private Medical Insurance

Dental care

Eye care

Job summary

Veolia is seeking an HR Coordinator and Onboarding Specialist (FTC) for its Bourne End Office, offering hybrid working, 37 hours per week, and a comprehensive benefits package. The role requires Level 3 CIPD and 3 years’ HR experience in onboarding or admin support.

You will manage end-to-end onboarding, coordinate documentation, schedules, and new-hire training, and support payroll and HR systems. The position emphasizes confidentiality and collaboration within a fast-paced environment.

Qualifications

• Level 3 CIPD qualification.
• 3 years of experience in Human Resources, onboarding, recruiting coordination, or administrative support.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to manage confidential information appropriately.
• Proficiency with Google Workspace and SmartSheets.
• Experience using an HRIS, applicant tracking system, or other HR software preferred.

Responsibilities

• Coordinate and manage the end-to-end onboarding process for new employees.
• Prepare and distribute offer letters, onboarding materials, policies, and required documentation.
• Coordinate new-hire orientation, introductions, training sessions, and first-day activities.
• Partner with hiring managers and department leaders to ensure new employees have necessary equipment, system access, workspace, and resources.
• Maintain onboarding checklists and ensure all required steps are completed accurately and on time.
• Coordinate and conduct onboarding follow-ups and check-ins during probation.
• Gather feedback from new hires and managers to identify opportunities to improve the onboarding experience.
• Assist with organisation of quarterly HR Inductions.
• Maintain accurate and up-to-date employee records in HRIS and associated systems.
• Process employee status changes, transfers, promotions, leave documentation, and separations.
• Assist with benefits enrollment and serve as a resource for employee questions regarding HR programs and policies.
• Support payroll processes by providing accurate and timely employee information.
• Prepare HR reports, spreadsheets, and documentation as needed.
• Assist with employment verification requests and routine HR correspondence.
• Ensure HR files and records are maintained in accordance with company policies and applicable laws.
• Handle sensitive and confidential information with professionalism and discretion.
• Act as the primary point of contact for routine employee and manager HR inquiries, providing clear guidance and resolving common queries independently where possible.
• Provide guidance on HR procedures, onboarding requirements, company policies, and available resources.
• Support employee engagement initiatives, internal communications, and HR projects.
• Assist with employee recognition programs, training coordination, and company events.
• Help promote a positive, inclusive, and professional employee experience.
• Stay informed about changes to HR policies, procedures, and compliance requirements.
• Identify process gaps and recommend improvements to increase efficiency and consistency.
• Maintain accurate records and documentation for audits and reporting purposes.

Skills

Organisational skills

Time management

Excellent communication

Attention to detail

Confidentiality

Independent worker

Team collaboration

Onboarding coordination

Education

Level 3 CIPD qualification

Tools

Google Suite

SmartSheets

HRIS

Applicant tracking system

Job description

Veolia is seeking an HR Coordinator and Onboarding Specialist (FTC) for its Bourne End Office, offering hybrid working, 37 hours per week, and a comprehensive benefits package. The role requires Level 3 CIPD and 3 years’ HR experience in onboarding or admin support.

You will manage end-to-end onboarding, coordinate documentation, schedules, and new-hire training, and support payroll and HR systems. The position emphasizes confidentiality and collaboration within a fast-paced environment.