Hybrid Fleet Administrator – Group Coordination

Halfords Group; Redditch; Hybrid; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Halfords Group is seeking a proactive Group Fleet Administrator to join our People Team in Redditch. You will manage day-to-day administration and coordination of the company fleet, ensuring accurate driver and vehicle records, timely compliance activities and high support for colleagues across the business.

The role covers the full vehicle lifecycle, including ordering, allocation, maintenance, downtime management, movements and end-of-lease returns.

Qualifications

• Experience in a busy administrative or coordination role.
• Excellent attention to detail and accurate record-keeping.
• Experience with multiple systems.
• Hands-on, flexible approach with willingness to support the wider team.
• Strong organisational and planning skills with ability to manage deadlines.
• Excellent verbal and written communication with a customer-focused mindset.
• A full UK driving licence.

Responsibilities

• Maintain accurate driver and vehicle records, ensuring fleet, allocation and maintenance information is up to date.
• Support new starters and existing colleagues with company car allocations and fleet queries.
• Process company vehicle orders and keep colleagues informed throughout the ordering process.
• Coordinate MOT schedules and issue reminders to drivers and operational teams.
• Manage vehicle recall communications and monitor required work completion.
• Support drivers with vehicle downtime and arrange practical solutions to minimise disruption.
• Monitor mileage and service schedules to ensure maintenance is completed on time.
• Arrange vehicle movements, collections and inspections and record any damage.
• Organise vehicle hire when required to support operations.
• Help manage the company's pool car fleet for availability and compliance.
• Coordinate driver licence checks and resolve compliance issues.
• Process penalty notices and vehicle damage claims with Payroll and stakeholders.
• Maintain and update the Motor Insurance Database for fleet records.
• Raise purchase orders and process fleet invoices accurately.
• Manage the shared fleet inbox and be the first contact for fleet enquiries.

Job description

Halfords Group is seeking a proactive Group Fleet Administrator to join our People Team in Redditch. You will manage day-to-day administration and coordination of the company fleet, ensuring accurate driver and vehicle records, timely compliance activities and high support for colleagues across the business.

The role covers the full vehicle lifecycle, including ordering, allocation, maintenance, downtime management, movements and end-of-lease returns.