Hybrid Fleet Administrator – Drive Efficiency & Compliance

Halfords; Redditch; Hybrid; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Annual discretionary bonus

Pension

Life assurance

25 days annual leave + bank holidays +

Enhanced family leave

Employee discounts

Wellbeing and inclusion programs

Hybrid working

Job summary

Halfords is seeking a proactive Group Fleet Administrator to join the People Team in Redditch. You will manage day-to-day fleet administration, maintain accurate records and support colleagues across the business with fleet-related queries.

The role covers the full vehicle lifecycle including ordering, allocation, maintenance, downtime, movements and end-of-lease returns. Hybrid working is available at the Halfords Support Centre.

Qualifications

• Experience in a busy administrative or coordination role.
• Excellent attention to detail and accuracy.
• Experience working with multiple systems.
• Hands-on, flexible approach to get things done.
• Strong organisational and planning skills.
• Excellent verbal and written communication.
• Strong problem-solving abilities.
• A full UK driving licence.

Responsibilities

• Maintain accurate driver and vehicle records, ensuring fleet and maintenance information is up to date.
• Support new starters with car allocations and fleet-related queries.
• Process company vehicle orders and keep colleagues informed throughout the ordering process.
• Coordinate MOT schedules and issue reminders to drivers and centres.
• Manage vehicle recall communications and monitor completed work.
• Assist drivers with vehicle downtime and arrange practical solutions.
• Monitor mileage and service schedules to ensure timely maintenance.
• Arrange vehicle movements, collections and inspections, and record any damage.
• Organise vehicle hire when required to support operations.
• Help manage the company’s pool car fleet and ensure availability.
• Coordinate driver licence checks and compliance issues.
• Process penalty notices and vehicle damage claims with Payroll.
• Maintain Motor Insurance Database to keep fleet records compliant.
• Raise purchase orders and process fleet-related invoices.
• Manage shared fleet inbox and be first point of contact for fleet enquiries.

Skills

Administrative experience

Attention to detail

Multiple systems

Hands-on attitude

Organisational skills

Communication skills

Problem solving

UK driving licence

Job description

Halfords is seeking a proactive Group Fleet Administrator to join the People Team in Redditch. You will manage day-to-day fleet administration, maintain accurate records and support colleagues across the business with fleet-related queries.

The role covers the full vehicle lifecycle including ordering, allocation, maintenance, downtime, movements and end-of-lease returns. Hybrid working is available at the Halfords Support Centre.