Hybrid Facilities & Operations Coordinator

Hogan Lovells; Greater London; Hybrid; GBP 42,000 - 56,000; Full time

Job summary

Hogan Lovells is seeking an Assistant Facilities Manager in London to coordinate administrative support for the Global Operations Director and Office Services Managers. The role involves processing invoices, raising POs, managing supplier queries and coordinating contractor visits, permits and documentation.

You will support procurement and sustainability initiatives, assist with workstation equipment requests, and help organise office moves while maintaining a strong focus on service quality

Qualifications

• Excellent administrative and organisational abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.

Responsibilities

• Coordinate administrative support to the Global Operations Director and Office Services Managers.
• Process invoices, raise POs, and manage supplier queries.
• Coordinate contractor visits, permits, risk assessments and documentation.
• Support workstation equipment requests and supplier evaluations.
• Assist with office moves, sustainability initiatives and ISO 14001 compliance.

Skills

Administrative excellence

Communication skills

MS Office

Supplier management

Facilities coordination

Team player

Job description

Hogan Lovells is seeking an Assistant Facilities Manager in London to coordinate administrative support for the Global Operations Director and Office Services Managers. The role involves processing invoices, raising POs, managing supplier queries and coordinating contractor visits, permits and documentation.

You will support procurement and sustainability initiatives, assist with workstation equipment requests, and help organise office moves while maintaining a strong focus on service quality