Directorate Admin & Finance Coordinator (Hybrid)

Third Solutions; Greater London; Hybrid; GBP 26,000 - 34,000; Part time

Job summary

Third Solutions is hiring a temporary Income & External Affairs Business Support Officer to provide high-quality administrative support across the Directorate in a fast-paced charity environment in London.

The role involves diary management, project administration, invoicing, budgeting, event planning, and engaging with trustees and funders. Hybrid work with two days in the London office is expected.

Qualifications

• EA/administrative support experience in a busy environment.
• Experience handling financial information and invoices.
• Experience in project administration and events.
• Ability to manage multiple priorities and deadlines.
• Experience with IT systems, databases and digital tools.
• Experience supporting income generation, communications, or policy work.

Responsibilities

• Manage the Director's diary and coordinate travel for senior staff.
• Provide administrative and business support across the Directorate.
• Prepare agendas, papers and minutes for meetings.
• Assist with meeting coordination and papers preparation.
• Process invoices, raise purchase orders, track spending and support reporting.
• Support financial processes and CRM updates.
• Support cross-directorate projects and track deadlines.
• Collate information for reports to trustees and funders.
• Assist with planning and delivery of events and stakeholder meetings.
• Project manage Directorate events including travel for Co-Production Partner participation.

Skills

EA / Administrative support

Project administration

IT systems & databases

Financial data handling

Multi-tasking

Stakeholder support

Tools

Beacon CRM

Job description

Third Solutions is hiring a temporary Income & External Affairs Business Support Officer to provide high-quality administrative support across the Directorate in a fast-paced charity environment in London.

The role involves diary management, project administration, invoicing, budgeting, event planning, and engaging with trustees and funders. Hybrid work with two days in the London office is expected.