Hybrid Events Operations Coordinator (London)

Hibob Inc.; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Hyve is recruiting an Operations Coordinator for a hybrid London-based role supporting the successful planning and delivery of a major exhibition. You will work closely with exhibitors, contractors, suppliers and internal teams to ensure high levels of service and smooth event operations.

The role is a fixed-term contract ending in early 2027, ideal for someone starting or growing a career in exhibition operations within a global events business.

Qualifications

• Excellent administrative and organisational skills with ability to prioritise workloads.
• Strong attention to detail and time management in a fast-paced environment.
• Outstanding written and verbal communication with a customer-focused approach.

Responsibilities

• Act as a primary point of contact for exhibitors and contractors, managing shared inboxes and escalating issues.
• Provide admin support for the Exhibitor Manual, tracking submissions and deadlines.
• Coordinate graphics and shell scheme administration, ensuring artwork submissions are tracked and delivered.
• Support updates and exhibitor listing and floorplan accuracy checks.
• Prepare, update and maintain operational documentation, schedules and internal checklists.
• Monitor project deadlines and follow up with exhibitors, suppliers and contractors.
• Coordinate suppliers, contractors and internal teams for smooth day-to-day delivery.
• Prepare and distribute operational documentation and onsite resources.
• Maintain records of project progress, actions, issues and resolutions.
• Provide general operational support before, during and after the event.
• Assist with diary management and task planning for the wider Operations team.
• Deliver exhibitor support and route inquiries to appropriate teams.

Skills

Administrative

Organisational skills

Attention to detail

Communication

Customer service

Job description

Hyve is recruiting an Operations Coordinator for a hybrid London-based role supporting the successful planning and delivery of a major exhibition. You will work closely with exhibitors, contractors, suppliers and internal teams to ensure high levels of service and smooth event operations.

The role is a fixed-term contract ending in early 2027, ideal for someone starting or growing a career in exhibition operations within a global events business.