Event Operations Coordinator - Fast-Paced Exhibitions

Hibob Inc.; Greater London; On-site; GBP 25,000 - 38,000; Full time

Job summary

Hyve is seeking an Event Operations Coordinator to join our Operations team, supporting the planning and delivery of our exhibition. You’ll work closely with exhibitors, contractors and internal teams to provide exceptional service, manage timelines and keep documentation and floorplans accurate.

This role offers a dynamic international events environment and opportunities to grow within the business. Ideal candidates are organized, proactive and customer-focused, ready to thrive in a fast-paced

Qualifications

• Excellent administrative and organisational skills, with the ability to prioritise workloads.
• Exceptional attention to detail with strong time management.
• Outstanding written and verbal communication with a customer-focused approach.

Responsibilities

• Deliver event plan from pre-show planning to onsite delivery with Operations Manager.
• Be primary contact for exhibitors and contractors, manage shared inboxes and respond to inquiries.
• Assist Exhibitor Manual: track submissions, deadlines, and queries.
• Support updates and checks of exhibitor listings and floorplans.
• Prepare, update and maintain operational docs, schedules and checklists.
• Monitor project deadlines and follow up with exhibitors, suppliers and contractors.
• Coordinate suppliers, contractors and internal teams for day-to-day delivery.
• Prepare and distribute operational docs, briefing materials and onsite resources.
• Maintain records of project progress, actions, issues and resolutions.
• Provide general operational and admin support before, during and after the event.
• Assist with diary management, task planning and prioritisation for wider team.
• Deliver outstanding exhibitor support and route inquiries appropriately.

Skills

Administrative skills

Attention to detail

Communication skills

Job description

Hyve is seeking an Event Operations Coordinator to join our Operations team, supporting the planning and delivery of our exhibition. You’ll work closely with exhibitors, contractors and internal teams to provide exceptional service, manage timelines and keep documentation and floorplans accurate.

This role offers a dynamic international events environment and opportunities to grow within the business. Ideal candidates are organized, proactive and customer-focused, ready to thrive in a fast-paced