Hybrid Office Manager - Facilities, Systems & Admin Lead

Arca; Gloucester; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid work pattern

Job summary

ARCA Consulting seeks an experienced Office Manager to own the Gloucester office and central business administration. Hybrid pattern: four days in the office and one day from home, with responsibilities spanning facilities, IT assets, onboarding/offboarding and training records.

Ideal candidates are highly organised, proactive and capable of supervising others, with strong communication and stakeholder-management skills to support a project-driven environment.

Qualifications

• Experience in office management or similar role.
• Experience supervising others.
• Excellent organisational and time-management skills.
• Strong attention to detail and problem-solving ability.
• Confident managing business systems, records and processes.
• Strong communication and stakeholder-management skills.

Responsibilities

• Manage day-to-day operation of the Gloucester office including facilities, maintenance, security, suppliers and services.
• Coordinate office health and safety administration, fire safety, First Aid, PAT testing and inspections.
• Manage company vehicle fleet including servicing, MOTs, insurance and repairs.
• Oversee assets such as IT equipment, phones, PPE and workwear with proper records.
• Coordinate training and competency requirements, maintain training matrices and expiry dates.
• Arrange training renewals with managers and providers, ensure certifications are up to date.
• Coordinate onboarding/offboarding of employees including IT equipment and access.
• Act as primary administrator for Replicon and manage users, permissions and workflows.
• Oversee timesheet submission and approval, assist with system queries.
• Support Office Administrator and ensure key activities meet standards.
• Review and improve administrative processes, systems and controls across the business.

Skills

Office management

Business administration

Stakeholder management

Job description

ARCA Consulting seeks an experienced Office Manager to own the Gloucester office and central business administration. Hybrid pattern: four days in the office and one day from home, with responsibilities spanning facilities, IT assets, onboarding/offboarding and training records.

Ideal candidates are highly organised, proactive and capable of supervising others, with strong communication and stakeholder-management skills to support a project-driven environment.