Hybrid Corporate Secretarial & Governance Liaison

Aztec Group; Southampton; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Discretionary bonus

Hybrid working

Work abroad 3 wks/yr

Holiday allowance

Pension

Private medical insurance

Life assurance

Travel insurance

Wellbeing programmes

On-site parking

Job summary

Aztec Group is seeking a diligent Company Secretarial Assistant to manage day-to-day administration for a portfolio of corporate and fund structures.

You'll assist across entities, coordinate board meetings, maintain records, handle incorporations/dissolutions, and support client onboarding and KYC workflows. The role offers hybrid working and opportunities for professional qualification through Aztec Academy.

Qualifications

• Financial services experience is desirable.
• ICSA/CGI qualification desirable.
• Strong attention to detail and accuracy.
• Excellent communication and client service skills.
• Good organisational abilities and time management.

Responsibilities

• Assist with company secretarial administration across entities including companies, trusts, partnerships.
• Support governance matters, onboarding, maintain systems and filings with registries.
• Prepare agendas, board packs, draft minutes and routine resolutions.
• Maintain entity records and update shareholder details.
• Handle incorporations and dissolutions, and ad hoc filings.
• Coordinate KYC/CDD via Aztec Verify for new clients/investors.
• Interface with notaries, government offices, banks and regulators as needed.
• Support induction and training of Trainee staff.
• Provide in-house training for knowledge and qualifications.
• Ensure excellent client delivery in line with Aztec practice.
• Build relationships with clients and colleagues.
• Process client invoices as payment inputter.
• Undertake routine administrative tasks.

Skills

Financial services exp

Interpersonal skills

Organisational skills

Time management

Initiative

Flexibility

Education

ICSA/CGI qualification

Tools

Computer literacy

Job description

Aztec Group is seeking a diligent Company Secretarial Assistant to manage day-to-day administration for a portfolio of corporate and fund structures.

You'll assist across entities, coordinate board meetings, maintain records, handle incorporations/dissolutions, and support client onboarding and KYC workflows. The role offers hybrid working and opportunities for professional qualification through Aztec Academy.