Corporate Secretarial & Governance Administrator

Aztec Financial Services (Luxembourg); Southampton; Hybrid; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3 wks

Generous holiday allowance

Pension scheme

Private medical insurance, including眼読

Life assurance (death in service)

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Job summary

Aztec Financial Services (Luxembourg) is seeking a corporate secretarial administrator to manage day-to-day administration for a portfolio of corporate and fund structures. You will handle board matters, filings, and client communications while maintaining accurate records across entities.

The role requires attention to detail, strong organizational skills, and the ability to work across multiple entities. Training and professional qualifications support are provided, with a flexible hybrid

Qualifications

• Experience in corporate secretarial administration.
• Desirable background in financial services.
• Strong attention to detail and accuracy.
• Good interpersonal and communication skills.
• Excellent organization and time management.

Responsibilities

• Assist with corporate secretarial administration across entities (companies, trusts, partnerships).
• Support corporate governance tasks including onboarding, filings, and client correspondence.
• Prepare agendas, compile board packs, draft minutes and resolutions.
• Maintain accurate entity records and shareholder data.
• Incorporation/dissolution filings with local registries.
• Coordinate KYC/CDD via Aztec Verify for new clients/investors.
• Liaise with notaries, government offices, tax authorities, banks, regulators as needed.
• Collaborate with Aztec centres of excellence to ensure delivery.
• Build relationships with clients and colleagues across the business.
• Process client invoices as payment inputter.
• Support induction and training of Trainee staff.

Skills

Financial services experience

Computer literacy

Attention to detail

Interpersonal skills

Organization

Time management

Initiative

Flexibility

Education

Corporate Governance Institute UK qualification (CGI/ICSA)

Job description

Aztec Financial Services (Luxembourg) is seeking a corporate secretarial administrator to manage day-to-day administration for a portfolio of corporate and fund structures. You will handle board matters, filings, and client communications while maintaining accurate records across entities.

The role requires attention to detail, strong organizational skills, and the ability to work across multiple entities. Training and professional qualifications support are provided, with a flexible hybrid