Corporate Administrator

Aztec Financial Services (Luxembourg); Southampton; Ibrido; GBP 35.000 - 45.000; Tempo pieno

Vantaggi offerti da questo lavoro

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3 wks

Generous holiday allowance

Pension scheme

Private medical insurance, including眼読

Life assurance (death in service)

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Descrizione del lavoro

Aztec Financial Services (Luxembourg) is seeking a corporate secretarial administrator to manage day-to-day administration for a portfolio of corporate and fund structures. You will handle board matters, filings, and client communications while maintaining accurate records across entities.

The role requires attention to detail, strong organizational skills, and the ability to work across multiple entities. Training and professional qualifications support are provided, with a flexible hybrid

Competenze

• Experience in corporate secretarial administration.
• Desirable background in financial services.
• Strong attention to detail and accuracy.
• Good interpersonal and communication skills.
• Excellent organization and time management.

Mansioni

• Assist with corporate secretarial administration across entities (companies, trusts, partnerships).
• Support corporate governance tasks including onboarding, filings, and client correspondence.
• Prepare agendas, compile board packs, draft minutes and resolutions.
• Maintain accurate entity records and shareholder data.
• Incorporation/dissolution filings with local registries.
• Coordinate KYC/CDD via Aztec Verify for new clients/investors.
• Liaise with notaries, government offices, tax authorities, banks, regulators as needed.
• Collaborate with Aztec centres of excellence to ensure delivery.
• Build relationships with clients and colleagues across the business.
• Process client invoices as payment inputter.
• Support induction and training of Trainee staff.

Conoscenze

Financial services experience

Computer literacy

Attention to detail

Interpersonal skills

Organization

Time management

Initiative

Flexibility

Formazione

Corporate Governance Institute UK qualification (CGI/ICSA)

Descrizione del lavoro

At Aztec, we're committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn't exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:

The purpose of this position is to carry out day-to-day company secretarial administration to a portfolio of corporate and fund structures.

Key responsibilities:

• Assist with all aspects of the company secretarial administration on a range of entities across various corporate structures, including companies, trusts, limited partnerships and limited liability partnerships
• Assist with all aspects of corporate governance matters, including client on-boarding, maintaining internal systems and databases, company secretarial matters including board meetings and filings with local registries and responding to day-to-day client correspondence
• Specific board meeting tasks include obtaining directors availability, preparation of agendas, collation and distribution of board packs and drafting minutes and resolutions for routine matters
• Maintain accurate records for all entities administered including contact information, shareholder details and processing all changes thereon
• Incorporation / dissolution of companies / partnerships, annual and other ad hoc filings with local registries
• Initiate the collection CDD on shareholders via Aztec Verify for new clients / investors
• Tasks could include liaison with notary offices, government offices, tax authorities, banks and the regulators (as applicable)
• Working with Aztec centres of excellence in line with Aztec working practice ensuring excellence client delivery
• Build and maintain strong working relationships with internal and external clients, colleagues and other business contacts
• Act as payment inputter for payment of client invoices
• Undertake routine and office clerical tasks where necessary
• Assist and support the induction, integration and training of Trainee staff

Skills, knowledge, expertise:

• Previous financial services experience desirable
• Commencement of Corporate Governance Institute UK (CGI / ICSA) qualification desirable (Aztec Academy support available for continuance of studies)
• Computer literacy skills
• Good attention to detail
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• Very good organisation and time management
• Ability to take the initiative
• Flexible and practical approach to work

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

We understand that everyone has different needs, and that's why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking