Hybrid Contract & Bid Coordinator

Red Sky Personnel Ltd; Stockley; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Pension

Annual leave

Cycle to Work

On-site parking

Employee Assistance Programme

Job summary

Red Sky Personnel Ltd is seeking a capable Contract & Bid Support Officer to join our West London team on a hybrid basis. You will support the Contract Manager and Commercial and IT Director with contract administration, bid coordination and reporting.

The role requires practical bid/tender experience, strong document management and stakeholder coordination. Familiarity with Microsoft Office is essential, and experience in transport or airport services would be advantageous.

Qualifications

• Previous experience in contract administration, contract support, commercial support, bid coordination, tender administration or a closely related role.
• Practical involvement in bid or tender submissions, including coordinating information, preparing documents and responses.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Experience preparing professional documents, reports, presentations or correspondence.
• Good working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to coordinate with multiple stakeholders and manage deadlines.
• Experience in transport, aviation or airport services would be beneficial but is not essential.

Responsibilities

• Coordinate information and contributions from relevant departments for tender and bid submissions.
• Contribute to the preparation of tender documents, bid responses and supporting materials.
• Maintain accurate contract records, commercial documentation, correspondence logs and action trackers.
• Support contract correspondence, change control and service variation documentation.
• Prepare reports, presentations, briefing notes and meeting packs for client meetings and internal reviews.
• Coordinate meetings, record actions and follow up with relevant stakeholders.
• Collate operational updates, customer feedback and service performance information.
• Support client communications and wider contract management activities.
• Identify opportunities to improve document management, reporting and administrative processes.

Skills

Contract administration

Contract support

Commercial support

Bid coordination

Tender administration

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Red Sky Personnel Ltd is seeking a capable Contract & Bid Support Officer to join our West London team on a hybrid basis. You will support the Contract Manager and Commercial and IT Director with contract administration, bid coordination and reporting.

The role requires practical bid/tender experience, strong document management and stakeholder coordination. Familiarity with Microsoft Office is essential, and experience in transport or airport services would be advantageous.