Hybrid Bid Coordinator – Compliance & Submissions

Phoenix Software; Pocklington; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Phoenix Software in the United Kingdom is hiring a Bid Coordinator to manage bid opportunities from logging to submission, ensuring timely, compliant bids. The role involves coordinating clarifications, working with sales and operations, and maintaining tender documentation.

You will support KPI reporting, oversee portal activity, and help sustain data accuracy while upholding ISO 27001 standards in a hybrid office setting.

Qualifications

• Experience supporting bid or tender processes is beneficial.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and tight deadlines.

Responsibilities

• Monitor, log, and coordinate all incoming bid opportunities.
• Download and review bid documentation.
• Submit and manage clarification questions via tender portals and notify relevant stakeholders.
• Coordinate bid responses and submit final tender documents on or before deadlines.
• Support framework reporting and data accuracy (win/loss/decline).
• Collaborate with sales and business units to align tender expectations and timelines.
• Maintain portal logins and ensure ISO 27001 compliance.
• Assist with KPI reporting and management reports.
• Maintain bid library and edit content produced by colleagues.

Skills

Proactive mindset

Organised

Communication

Team player

Prioritisation under deadlines

Detail-oriented

Tools

MS Word

MS Office

Tender portals

Job description

Phoenix Software in the United Kingdom is hiring a Bid Coordinator to manage bid opportunities from logging to submission, ensuring timely, compliant bids. The role involves coordinating clarifications, working with sales and operations, and maintaining tender documentation.

You will support KPI reporting, oversee portal activity, and help sustain data accuracy while upholding ISO 27001 standards in a hybrid office setting.