Hybrid Bid Admin Specialist — Submissions & Tracking

Adler & Allan; Knebworth; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave

Private healthcare

Death in service

Remote/hybrid working

Career progression opportunities

Company social events

Job summary

Adler and Allan is seeking a detail‑oriented Bid Administrator to manage the bid/tendering admin for the team in Knebworth. The role covers back‑office support, monitoring inquiries, tracking bid progress, and ensuring proposals meet brand guidelines.

The successful candidate will be highly organised, proactive and capable of building strong client relationships while coordinating with suppliers and subcontractors. Hybrid/onsite options are available.

Qualifications

• Excellent communication and interpersonal skills.
• Proactive and motivated approach.
• Strong IT skills including Microsoft Office.
• Good organisation and time management skills.
• Excellent attention to detail.
• Admin Experience.
• Great communication skills with the ability to build client relationships.

Responsibilities

• Monitor Bid Admin inbox for new enquiries and respond to clients.
• Update clients on existing enquiries and chase submitted bid proposals.
• Provide admin support to bid team to assist submission of proposals.
• Input and update Bid status on internal tracking boards/systems.
• Organise team meetings and note actions.
• Monitor timescales for bid delivery and deadlines.
• Check bid information from clients and identify additional requirements.
• Answer customer enquiries sent to bid team inbox.
• Ensure all proposals are formatted to company brand guidelines.
• Support with new client onboarding and completion of PQQs.
• Coordinate POC applications and Land Registry checks.
• Coordinate quotes from Sub-Contractors and Suppliers.

Skills

Communication

Organisation

Attention to detail

Admin experience

Proactive

Interpersonal skills

Tools

Microsoft Office

Job description

Adler and Allan is seeking a detail‑oriented Bid Administrator to manage the bid/tendering admin for the team in Knebworth. The role covers back‑office support, monitoring inquiries, tracking bid progress, and ensuring proposals meet brand guidelines.

The successful candidate will be highly organised, proactive and capable of building strong client relationships while coordinating with suppliers and subcontractors. Hybrid/onsite options are available.