Bid Admin Assistant

Adler & Allan; Knebworth; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave

Private healthcare

Death in service

Remote/hybrid working

Career progression opportunities

Company social events

Job summary

Adler and Allan is seeking a detail‑oriented Bid Administrator to manage the bid/tendering admin for the team in Knebworth. The role covers back‑office support, monitoring inquiries, tracking bid progress, and ensuring proposals meet brand guidelines.

The successful candidate will be highly organised, proactive and capable of building strong client relationships while coordinating with suppliers and subcontractors. Hybrid/onsite options are available.

Qualifications

• Excellent communication and interpersonal skills.
• Proactive and motivated approach.
• Strong IT skills including Microsoft Office.
• Good organisation and time management skills.
• Excellent attention to detail.
• Admin Experience.
• Great communication skills with the ability to build client relationships.

Responsibilities

• Monitor Bid Admin inbox for new enquiries and respond to clients.
• Update clients on existing enquiries and chase submitted bid proposals.
• Provide admin support to bid team to assist submission of proposals.
• Input and update Bid status on internal tracking boards/systems.
• Organise team meetings and note actions.
• Monitor timescales for bid delivery and deadlines.
• Check bid information from clients and identify additional requirements.
• Answer customer enquiries sent to bid team inbox.
• Ensure all proposals are formatted to company brand guidelines.
• Support with new client onboarding and completion of PQQs.
• Coordinate POC applications and Land Registry checks.
• Coordinate quotes from Sub-Contractors and Suppliers.

Skills

Communication

Organisation

Attention to detail

Admin experience

Proactive

Interpersonal skills

Tools

Microsoft Office

Job description

Bid Administrator
Knebworth - Onsite
Permanent, full-time
Competitive salary plus benefits

This is an excellent opportunity for a Bid Admin Assistant looking to join one of the UK's leading ICP's..

We are looking for someone who is motivated, highly organised and super efficient!

This role will manage the admin function for the bid/tendering team. This team look after all the new project enquiries and are responsible for submitting the pricing and proposal to clients. The admin function will support this department in the back-office activities that contribute to the final tender submission.

• Monitor Bid Admin inbox for new enquiries
• Respond to and update clients on existing enquiries
• Chase up submitted bid proposals with clients to check on status Provide Admin support to bid team in order to help with the submission of proposals
• Input and update Bid status onto internal tracking boards/systems
• Organise team meetings and note take actions
• Monitoring timescales for delivery of bids and notifying of upcoming deadlines
• Check bid information provided by clients and recognise if any additional requirements
• Answer customer enquiries sent to bid team inbox
• Making certain that all proposals are formatted correctly to comply with company brand guidelines
• Support with new client onboarding and completion of PQQ’s
• POC Applications
• Land Registry Checks
• Existing Utility Searches
• Chase quotes from Sub-Contractors and Suppliers

Qualifications

• Excellent communication and interpersonal skills with the ability to build relationships
• Proactive and motivated approach
• Strong IT skills including Microsoft Office
• Good organisation and time management skills
• Excellent attention to detail
• Admin Experience
• Great communication skills with the ability to build client relationships

Additional Information

• 25 days annual leave + bank holidays per annum (holiday year runs from 1st January)
• Company social events throughout the year
• Medicash/Private Healthcare Benefits
• Death in Service
• Remote/hybrid working opportunities
• Annual pay reviews after qualifying period
• Excellent career progression opportunities

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin.If you require any support with your application, whatever the circumstance, please let us know.