Bid Admin Assistant

Utility Line Ltd; Watford; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

25 days leave

Private healthcare

Death in service

Hybrid/Remote options

Flexible working hours

Career progression

Job summary

Adler and Allan is seeking a detail‑oriented Bid Administrator to join the bid/tendering team on a permanent, full‑time basis at Knebworth. The role handles back‑office tasks, monitors enquiries, and supports proposals to ensure timely, compliant submissions in line with brand guidelines.

You will input bid data, arrange meetings, chase deadlines, and assist with onboarding and PQQ activities, while maintaining strong client relationships and proactive communication.

Qualifications

• Excellent communication and interpersonal skills with the ability to build relationships
• Proactive and motivated approach
• Empathetic approach, providing excellent customer service
• Strong IT skills including Microsoft Office
• Good organisation and time management skills
• Excellent attention to detail
• Admin Experience
• Great communication skills with the ability to build client relationships

Responsibilities

• Monitor Bid Admin inbox for new enquiries
• Respond to and update clients on existing enquiries
• Chase up submitted bid proposals with clients to check on status
• Provide Admin support to bid team in order to help with the submission of proposals
• Input and update Bid status onto internal tracking boards/systems
• Organise team meetings and note take actions
• Monitoring timescales for delivery of bids and notifying of upcoming deadlines
• Check bid information provided by clients and recognise if any additional requirements
• Answer customer enquiries sent to bid team inbox
• Making certain that all proposals are formatted correctly to comply with company brand guidelines
• Support with new client onboarding and completion of PQQ’s
• POC Applications
• Land Registry Checks
• Existing Utility Searches
• Chase quotes from Sub-Contractors and Suppliers

Skills

Communication skills

Interpersonal skills

Proactive mindset

Empathetic

IT skills

Microsoft Office

Organization

Time management

Attention to detail

Admin experience

Client relationships

Job description

Job Description

Bid Administrator
Knebworth - Onsite
Permanent, full-time
Competitive salary plus benefits

This is an excellent opportunity for a Bid Admin Assistant looking to join one of the UK's leading ICP's..

We are looking for someone who is motivated, highly organised and super efficient!

This role will manage the admin function for the bid/tendering team. This team look after all the new project enquiries and are responsible for submitting the pricing and proposal to clients. The admin function will support this department in the back-office activities that contribute to the final tender submission.

• Monitor Bid Admin inbox for new enquiries
• Respond to and update clients on existing enquiries
• Chase up submitted bid proposals with clients to check on status
• Provide Admin support to bid team in order to help with the submission of proposals
• Input and update Bid status onto internal tracking boards/systems
• Organise team meetings and note take actions
• Monitoring timescales for delivery of bids and notifying of upcoming deadlines
• Check bid information provided by clients and recognise if any additional requirements
• Answer customer enquiries sent to bid team inbox
• Making certain that all proposals are formatted correctly to comply with company brand guidelines
• Support with new client onboarding and completion of PQQ’s
• POC Applications
• Land Registry Checks
• Existing Utility Searches
• Chase quotes from Sub-Contractors and Suppliers

Qualifications

• Excellent communication and interpersonal skills with the ability to build relationships
• Proactive and motivated approach
• Empathetic approach, providing excellent customer service
• Strong IT skills including Microsoft Office
• Good organisation and time management skills
• Excellent attention to detail
• Admin Experience
• Great communication skills with the ability to build client relationships

Additional Information

• 25 days annual leave + bank holidays per annum (holiday year runs from 1st January)
• Company social events throughout the year
• Medicash/Private Healthcare Benefits
• Death in Service
• Remote/hybrid working opportunities
• Flexible working hours
• Annual pay reviews after qualifying period
• Excellent career progression opportunities

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin. If you require any support with your application, whatever the circumstance, please let us know.