Hybrid Administrative Specialist – Collaboration Hub

Alternative Futures Group; Liverpool; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Employee benefits

Career development

Job summary

Alternative Futures Group in Liverpool seeks an experienced administrator to deliver professional, flexible and responsive business support. You will help run the Collaboration Hub, manage meetings, rooms and reception, handle post and travel bookings, and support senior governance forums with minute taking and file management.

You will use Microsoft Office and HR systems, maintain confidential records, and contribute to improving administrative efficiency.

Qualifications

• Previous experience as a business/administration assistant.
• Experience handling administration/data entry in a large organisation.
• Experience processing, extracting, monitoring information from multiple systems.
• Experience handling internal & external stakeholders by phone and in person.
• Experience of complex administration and record keeping in an office environment.
• Ability to prioritise workload and meet deadlines without close supervision.
• Experience of agenda setting, producing and monitoring action logs and minute taking at senior level.
• Basic financial administration skills.
• Experience organising and facilitating corporate meetings.

Responsibilities

• Provide administrative support to back-office activities and priorities.
• Communicate with a wide range of internal and external stakeholders.
• Promote best administrative practices and use of technology to boost efficiency.
• Maintain a professional, welcoming and confidential atmosphere in the workplace.
• Manage stationery, post, deliveries and procurement workflows.
• Coordinate on-site and off-site meeting rooms, venues, equipment and catering.
• Support planning and facilitation of senior leadership and board meetings, including minutes.
• Prepare papers, circulate agendas and maintain logs for operational meetings.
• Log and escalate actions to appropriate directors as needed.
• Ensure papers are correctly referenced and formatted per templates.

Skills

IT skills

Communication skills

Time management

Problem solving

Governance knowledge

Team collaboration

Attention to detail

Office software

Education

GCSE English & Maths

NVQ Level 3 Business Admin

Tools

Microsoft Office

Select HR

Job description

Alternative Futures Group in Liverpool seeks an experienced administrator to deliver professional, flexible and responsive business support. You will help run the Collaboration Hub, manage meetings, rooms and reception, handle post and travel bookings, and support senior governance forums with minute taking and file management.

You will use Microsoft Office and HR systems, maintain confidential records, and contribute to improving administrative efficiency.