Human Resources Placement

Oakley Capital; Greater London; On-site; GBP 13,000 - 20,000; Full time

Job summary

Oakley Capital is seeking a motivated Human Resources Intern for a 12-month placement. You will gain practical experience across onboarding, employee records, HR systems, and administration, working alongside experienced HR professionals.

The role requires organisational, discreet and proactive teamwork, with opportunities to develop HR knowledge in a professional setting.

Qualifications

• Strong organisational and administrative skills.
• Good written and verbal communication.
• Ability to handle confidential information.
• Willingness to learn and develop a career in HR.
• Experience with Microsoft Office is beneficial.

Responsibilities

• Maintain accurate and up-to-date employee records and HR documentation.
• Assist with preparation of HR letters, forms and correspondence.
• Update HR information within HR systems and databases.
• Assist with filing and document management, ensuring secure storage.
• Manage the HR inbox and respond to queries with the HR Associate.
• Support pre-employment checks and onboarding activities.
• Assist with employee changes, including starters and leavers.
• Support administration around benefits systems and processes.
• Provide ad hoc administrative support for HR projects and communications.

Skills

Organisational skills

Administrative skills

Written and verbal communication

Confidentiality

Education

HR/Business/Management degree (studying or recent graduate)

Tools

Microsoft Office

Excel

Word

Job description

About the Role

We are looking for a motivated and organised Human Resources Intern to join our HR team for a 12-month placement.

This is an excellent opportunity for someone looking to gain practical experience across a broad range of HR activities and develop a strong foundation in human resources. Working alongside experienced HR professionals, you will provide day-to-day administrative support across the employee lifecycle, including onboarding, employee records, HR systems and general HR administration.

The successful candidate will be organised, approachable, discreet and keen to learn. You will have the opportunity to develop your HR knowledge while gaining valuable experience in a professional working environment.

Key Responsibilities

HR Administration

• Maintain accurate and up-to-date employee records and HR documentation.
• Assist with the preparation of HR letters, forms and correspondence.
• Update and maintain HR information within HR systems and databases.
• Assist with filing and document management, ensuring information is stored securely and appropriately.
• Manage the HR inbox. Work with the HR Associate to monitor and respond to queries in a timely manner.
• Respond to routine HR queries and elevate more complex matters to the appropriate member of the HR team.
• Support with the leaver process, ensuring a smooth exit for the leaver and the relevant departments are kept updated.
• Work with the HR Associate to provide efficient administration around all aspects of our benefits systems and processes.

Onboarding

• Support pre-employment checks and right-to-work processes in accordance with company procedures.
• Assist with new starter administration and onboarding activities.

Employee Lifecycle Support

• Assist with employee changes, including starters, leavers, transfers and changes to employee information.
• Work with the HR Associate to provide efficient administration around all aspects of our benefits systems and processes.
• Support the administration of probation reviews, absence records and other employee processes.
• Assist with maintaining accurate records relating to holidays, sickness and other employee information.
• Support the preparation of employee communications and HR documentation.
• Keep track of Global mobility sponsorship requirements.

General HR Support

• Provide administrative support for ad hoc HR projects and initiatives.
• Support employee engagement activities and HR communications.
• Maintain confidentiality when handling personal and sensitive employee information.
• Any other ad hoc administrative duties as requested by the HR Team.

Person Specification

Essential

• Strong organisational and administrative skills.
• Good written and verbal communication skills.
• Good attention to detail and accuracy.
• Ability to manage confidential information appropriately.
• Good working knowledge of Microsoft Office, particularly Word and Excel.
• Ability to prioritise tasks and meet deadlines.
• A positive, professional and approachable manner.
• Willingness to learn and develop a career in HR.

Desirable

• Studying towards, or recently completed, a degree or qualification in HR, Business, Management or a related subject.
• Previous office, administration, customer service or HR experience.
• Interest in progressing towards a career in Human Resources