Human Resources Coordinator

Confidential; Uxbridge; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Professional development support

CIPD study support

Job summary

Confidential HR team is seeking an experienced HR Coordinator to support EMEA with a hybrid UK-based role. You will cover recruitment, payroll, benefits and general HR operations for ~112 employees across EMEA, with some duties in International regions.

The role offers development opportunities, CIPD study support, and a collaborative team in a family-owned, globally recognized organisation. Hybrid pattern: 3 days in the office, 2 days from home.

Qualifications

• Degree-level qualification required.
• At least two years' experience in a generalist HR or HR coordination role.
• CIPD qualification desirable or willingness to work towards one.
• Strong recruitment background with candidate screening and direct sourcing.
• Experience supporting payroll and administering pensions and employee benefits.
• Excellent communication and attention to detail.

Responsibilities

• Coordinate recruitment activity from vacancy approval through to offer and onboarding.
• Advise and support Line Managers on recruitment strategies and candidate sourcing.
• Advertise vacancies and use LinkedIn and other platforms to engage candidates.
• Review CVs, screen applications and conduct initial discussions for fit and culture.
• Coordinate interviews and maintain recruitment records and communications.
• Prepare offer letters and employment contracts and coordinate pre-employment checks.
• Organise onboarding and induction processes for new starters.
• Provide HR administration across the lifecycle, including onboarding, changes, absences and offboarding.
• Maintain GDPR-compliant employee records and HR systems.
• Support performance reviews, salary/bonus reviews and training coordination.
• Administer annual leave, sickness and family-related leaves.
• Assist with employee engagement initiatives and HR reporting.
• Produce headcount and recruitment trackers with accurate data.

Skills

Recruitment coordination

HR administration

Employee relations

Payroll administration

Pensions & benefits

HR data reporting

Stakeholder management

LinkedIn sourcing

Microsoft Office

GDPR compliance

Education

Degree-level qualification

CIPD qualification (desirable)

Tools

SuccessFactors

ADP

Job description

HR Coordinator EMEA Location: UK Hybrid working
Salary: Competitive, dependent on experience
Working hours: Monday Friday, 8:30am 5:30pm (37.5 hours per week)
Working pattern: 3 days in the office, 2 days working from home

The Opportunity An exciting opportunity has arisen for an experienced and motivated HR Coordinator to join the international HR team of a globally recognised, family-owned organisation with an established reputation for excellence.

This is a varied, hands-on HR generalist position supporting approximately 112 employees across EMEA, with some additional responsibility for the International region. Working within a small, collaborative HR team, you will play an important role in delivering effective HR operations, supporting recruitment activity and ensuring a positive employee experience throughout the employee lifecycle.

The role offers an excellent opportunity for someone with a strong administrative foundation and a broad HR background who is keen to develop their knowledge, take ownership of responsibilities and progress their career within an international business. CIPD qualification is desirable, and support for further professional study may be available.

Key Responsibilities

Recruitment & Talent Acquisition

• Coordinate recruitment activity from vacancy approval through to offer and onboarding, with a strong emphasis on direct sourcing and internal recruitment.
• Advise and support Line Managers on recruitment strategies, candidate sourcing and selection processes.
• Advertise vacancies and utilise LinkedIn and other recruitment platforms to identify and engage potential candidates.
• Review CVs, screen applications, qualify candidates and conduct initial conversations to assess suitability and cultural alignment.
• Coordinate interviews, manage candidate communications and maintain accurate recruitment records.
• Prepare offer letters and employment contracts and coordinate pre-employment checks.
• Organise onboarding and induction processes to ensure a smooth experience for new starters.

HR Administration & Employee Relations

• Provide comprehensive HR administration across the employee lifecycle, including onboarding, employee changes, absence management and offboarding.
• Maintain accurate employee records, personnel files and HR systems, ensuring compliance with GDPR requirements.
• Process employee updates and maintain data across relevant HR systems.
• Support performance reviews, salary and bonus reviews, training coordination and employee development activities.
• Administer annual leave, sickness absence and family-related leave processes.
• Assist with employee engagement initiatives and support meetings and one-to-ones with the HR Director where required.
• Produce HR reports, recruitment trackers and headcount information, ensuring data accuracy and timely reporting.
• Identify opportunities to improve processes and support wider HR projects.

Payroll, Pensions & Benefits

• Coordinate and support UK and European payroll processes, liaising with outsourced providers to ensure accurate and timely submissions.
• Assist with payroll changes, employee amendments and associated documentation.
• Administer employee benefits, including pensions, private medical and dental insurance, life assurance and income protection.
• Liaise with external brokers and benefits providers to manage queries and support day-to-day administration.
• Process pension enrolments and monthly administration, acting as a point of contact for employee enquiries.
• Support international benefits administration and ensure employee changes are accurately recorded.
• Assist with company car administration and other employee benefit arrangements.

International HR & Office Support

• Provide HR operational support across EMEA, with some additional LACM responsibilities.
• Maintain international employee data and coordinate updates with relevant internal teams and external providers.
• Assist with international headcount reporting, recruitment tracking and salary planning activities.
• Provide occasional office management and facilities administration support.
• Help organise company events, employee engagement activities and initiatives that contribute to a positive workplace culture.

About You

We are looking for a proactive, organised and self-sufficient HR professional who enjoys working across a broad range of responsibilities and is keen to develop their career.

Ideally, you will have:

• A degree-level qualification.
• At least two years' experience in a generalist HR or HR coordination role.
• A CIPD qualification or a willingness to work towards one.
• A good recruitment background, including candidate screening, direct sourcing and stakeholder management.
• Experience supporting payroll and administering pensions and employee benefits.
• Confidence using LinkedIn and other recruitment tools.
• Strong administrative skills, excellent attention to detail and a high level of accuracy.
• Good analytical skills and the ability to work with HR data, reports and systems.
• Strong IT skills, particularly Microsoft Office; experience with SuccessFactors and ADP would be advantageous.
• Excellent communication skills and the confidence to liaise with employees and managers at all levels.
• The ability to manage competing priorities, meet deadlines and work effectively in a fast-paced environment.
• A practical, solutions-focused approach, with the confidence to take initiative and think outside the box.
• The ability to work independently while contributing positively to a small, collaborative team.

Most importantly, you will be someone who takes ownership, enjoys learning and is motivated to develop their skills within a supportive international environment.

What's on Offer?

• The opportunity to join a globally established and highly regarded organisation.
• Exposure to international HR operations across multiple markets.
• A broad generalist role offering variety and opportunities to expand your HR knowledge.
• A collaborative team environment with access to experienced HR professionals.
• Potential support for further professional development and CIPD studies.
• Hybrid working, with three days in the office and two days from home.