Human Resources Coordinator

Trinity Resource Solutions; Uxbridge; Hybrid; GBP 32,000 - 42,000; Full time

Job description

HR Coordinator – EMEA Location: UK – Hybrid working

Salary: Competitive, dependent on experience

Working hours: Monday–Friday, 8:30am–5:30pm (37.5 hours per week)

Working pattern: 3 days in the office, 2 days working from home

The Opportunity

An exciting opportunity has arisen for an experienced and motivated HR Coordinator to join the international HR team of a globally recognised, family-owned organisation with an established reputation for excellence.

Key Responsibilities

Recruitment & Talent Acquisition

• Coordinate recruitment activity from vacancy approval through to offer and onboarding, with a strong emphasis on direct sourcing and internal recruitment.
• Advise and support Line Managers on recruitment strategies, candidate sourcing and selection processes.
• Advertise vacancies and utilise LinkedIn and other recruitment platforms to identify and engage potential candidates.
• Review CVs, screen applications, qualify candidates and conduct initial conversations to assess suitability and cultural alignment.
• Coordinate interviews, manage candidate communications and maintain accurate recruitment records.
• Prepare offer letters and employment contracts and coordinate pre-employment checks.
• Organise onboarding and induction processes to ensure a smooth experience for new starters.

HR Administration & Employee Relations

• Provide comprehensive HR administration across the employee lifecycle, including onboarding, employee changes, absence management and offboarding.
• Maintain accurate employee records, personnel files and HR systems, ensuring compliance with GDPR requirements.
• Process employee updates and maintain data across relevant HR systems.
• Support performance reviews, salary and bonus reviews, training coordination and employee development activities.
• Administer annual leave, sickness absence and family-related leave processes.
• Assist with employee engagement initiatives and support meetings and one-to-ones with the HR Director where required.
• Produce HR reports, recruitment trackers and headcount information, ensuring data accuracy and timely reporting.
• Identify opportunities to improve processes and support wider HR projects.

Payroll, Pensions & Benefits

• Coordinate and support UK and European payroll processes, liaising with outsourced providers to ensure accurate and timely submissions.
• Assist with payroll changes, employee amendments and associated documentation.
• Administer employee benefits, including pensions, private medical and dental insurance, life assurance and income protection.
• Liaise with external brokers and benefits providers to manage queries and support day-to-day administration.
• Process pension enrolments and monthly administration, acting as a point of contact for employee enquiries.
• Support international benefits administration and ensure employee changes are accurately recorded.
• Assist with company car administration and other employee benefit arrangements.

International HR & Office Support

• Provide HR operational support across EMEA, with some additional LACM responsibilities.
• Maintain international employee data and coordinate updates with relevant internal teams and external providers.
• Assist with international headcount reporting, recruitment tracking and salary planning activities.
• Provide occasional office management and facilities administration support.
• Help organise company events, employee engagement activities and initiatives that contribute to a positive workplace culture.

About You

We are looking for a proactive, organised and self-sufficient HR professional who enjoys working across a broad range of responsibilities and is keen to develop their career.

Ideally, you will have:

• A degree-level qualification.
• At least two years' experience in a generalist HR or HR coordination role.
• A CIPD qualification or a willingness to work towards one.
• A good recruitment background, including candidate screening, direct sourcing and stakeholder management.
• Experience supporting payroll and administering pensions and employee benefits.
• Confidence using LinkedIn and other recruitment tools.
• Strong administrative skills, excellent attention to detail and a high level of accuracy.
• Good analytical skills and the ability to work with HR data, reports and systems.
• Strong IT skills, particularly Microsoft Office; experience with SuccessFactors and ADP would be advantageous.
• Excellent communication skills and the confidence to liaise with employees and managers at all levels.
• The ability to manage competing priorities, meet deadlines and work effectively in a fast-paced environment.
• A practical, solutions-focused approach, with the confidence to take initiative and think outside the box.
• The ability to work independently while contributing positively to a small, collaborative team.

Most importantly, you will be someone who takes ownership, enjoys learning and is motivated to develop your skills within a supportive international environment.

What's on Offer?

• The opportunity to join a globally established and highly regarded organisation.
• Exposure to international HR operations across multiple markets.
• A broad generalist role offering variety and opportunities to expand your HR knowledge.
• A collaborative team environment with access to experienced HR professionals.
• Potential support for further professional development and CIPD studies.
• Hybrid working, with three days in the office and two days from home.