Human Resources Coordinator

Persistent Systems; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Persistent Systems is seeking a highly organized Onboarding Coordinator to support the end-to-end onboarding experience for new joiners across the UK and Europe. You will serve as a key point of contact for incoming employees, hiring managers, HR and business stakeholders, ensuring a seamless onboarding process.

The role includes pre-joining activities, Right to Work checks for UK hires, documentation, compliance, and coordinating onboarding across multiple locations.

Qualifications

• 2 to 5 years of experience in HR Operations, Onboarding, or HR Administration.
• Experience conducting UK Right to Work checks is highly desirable.
• Bachelor’s or Master’s in HR related field or business administration.

Responsibilities

• Onboarding Coordination and end-to-end onboarding for UK and Europe.
• Coordinate pre-boarding activities and ensure timely completion of onboarding documentation.
• Schedule inductions and welcome meetings; act as primary contact for new joiners.
• Maintain onboarding trackers and provide regular status updates to stakeholders.
• Coordinate with HR, IT, Facilities and other teams to ensure Day 1 readiness.
• Conduct UK Right to Work checks and maintain compliant records (GDPR).
• Support multi-country onboarding and country-specific requirements across Europe.

Skills

Onboarding

HR Operations

Employee

Education

Bachelor’s degree/Master’s in human resources, Business Administration, or a related field

Tools

Microsoft Office Suite

HR systems

Job description

We are an AI-led, platform-driven Digital Engineering and Enterprise Modernization partner, combining deep technical expertise and industry experience to help our clients anticipate what’s next. Our offerings and proven solutions create a unique competitive advantage for our clients by giving them the power to see beyond and rise above. We work with many industry-leading organizations across the world, including 20 Fortune 50 companies and 4 of the 5 top banks in both the US and India, and numerous innovators across the healthcare ecosystem.

Our disruptor’s mindset, commitment to client success, and agility to thrive in the dynamic environment have enabled us to sustain our growth momentum. Persistent has been recognized across top industry platforms for innovation, leadership, and inclusion. We reported $1,654.4M FY26 revenue with 17.4% Y-o-Y growth. We have delivered 24 sequential quarters of growth with $436.0M in Q4 FY26 revenue, up 3.2% Q-o-Q and 16.2% Y-o-Y growth. Our 27,500+ global team members, located in 18 countries, have been instrumental in helping the market leaders transform their industries. We have been recognized as the Fastest Growing IT Services Brand Globally in the 2026 Brand Finance IT Services 25 Report. We named a Leader in the Everest Group Private Equity (PE) Services PEAK Matrix® Assessment 2026 and Software Product Engineering PEAK Matrix® Assessment 2026.

About Position:

Persistent is seeking a highly organized and proactive Onboarding Coordinator to support the end-to-end onboarding experience for new joiners across the UK and Europe. The successful candidate will serve as a key point of contact for incoming employees, hiring managers, HR, and business stakeholders, ensuring a seamless and compliant onboarding process. The role will include coordinating pre-joining and Day 1 activities, conducting Right to Work checks for UK hires, supporting documentation and compliance activities, managing stakeholder communications, and facilitating onboarding activities across multiple European locations.

• Role: HR Coordinator-Contractual
• Location: London
• Experience: 3-5 Years
• Job Type: 6 Months Contract Only Employment
• Mandatory Mention 3 skills: Onboarding, HR Operations, Employee

What You'll Do:

• Onboarding Coordination
• Manage the end-of-the-end onboarding process for new hires across the UK and Europe.
• Coordinate pre-boarding activities including communication with candidates prior to joining.
• Ensure all onboarding documentation is completed accurately and within agreed timelines.
• Schedule and coordinate induction sessions, welcome meetings, and onboarding activities.
• Act as the primary point of contact for new joiners during the onboarding journey.
• Maintain onboarding trackers and provide regular status updates to key stakeholders.
• Coordinate with HR, hiring managers, IT, Facilities, and other support functions to ensure Day 1 readiness.
• Right to Work & Compliance
• Conduct UK Right to Work checks in compliance with UK employment legislation.
• Verify and maintain employment eligibility documentation for new hires.
• Ensure onboarding records are maintained securely and in accordance with GDPR and company policies.
• Escalate any compliance concerns or missing documentation promptly.
• Stakeholder Management
• Partner closely with Talent Acquisition, HR Operations, Hiring Managers, and Business Leaders.
• Support onboarding activities across multiple European countries.
• Coordinate with local teams to ensure country-specific onboarding requirements are completed
• Employee Experience
• Deliver a positive and professional onboarding experience for all new joiners.
• Support welcome sessions, office inductions, and employee orientation activities.
• Gather feedback from new employees and contribute to continuous process improvement initiatives.
• Administrative Support
• Maintain accurate onboarding records, databases, and reports.
• Track candidate onboarding progress and completion of mandatory tasks.
• Assist with onboarding audits and compliance reviews as required.

Expertise You'll Bring:

• 2 to 5 years of experience in HR Operations, Onboarding, or HR Administration.
• Experience conducting UK Right to Work checks is highly desirable.
• Familiarity with onboarding processes, HR documentation, and compliance requirements.
• Strong organizational and coordination skills with the ability to manage multiple onboarding activities simultaneously.
• Excellent communication and stakeholder management skills.
• High attention to detail and commitment to confidentiality.
• Proficiency in Microsoft Office Suite and HR systems.
• Flexibility may be required during peak onboarding periods.
• Bachelor’s degree/Master’s in human resources, Business Administration, or a related field.
• Experience supporting onboarding across multiple European countries.
• Knowledge of UK employment legislation and onboarding compliance requirements.
• Experience working in a fast‑paced multinational organization.
• Competitive salary and benefits package
• Opportunity to work with cutting‑edge technologies

Values-Driven, People-Centric & Inclusive Work Environment:

Persistent is dedicated to fostering diversity and inclusion in the workplace. We invite applications from all qualified individuals, including those with disabilities, and regardless of gender or gender preference. We welcome diverse candidates from all backgrounds.

• We support hybrid work and flexible hours to fit diverse lifestyles.
• Our office is accessibility-friendly, with ergonomic setups and assistive technologies to support employees with physical disabilities.
• If you are a person with disabilities and have specific requirements, please inform us during the application process or at any time during your employment

“Persistent is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.”