HR Coordinator

Kent; Woking; Hybrid; GBP 28,000 - 34,000; Full time

Job summary

Kent is seeking an HR Coordinator based in Woking to join the UK People & Culture team. You will support onboarding, employee lifecycle, payroll, and HR systems, acting as a first point of contact for staff and managers locally in a busy office.

The role follows a hybrid model with four days in the Woking office and one remote day, and you will help ensure accurate records, GDPR compliance, and timely HR reporting across the UK business.

Qualifications

• Educated to degree level or similar.
• Previous Administration experience.
• Good working knowledge of Microsoft Office applications.
• Experience of Oracle HR Database (advantageous).
• SharePoint experience (advantageous).
• ATS experience (advantageous).

Responsibilities

• Coordinate onboarding activity for new employees and contractors.
• Conduct Right to Work checks and ensure UK immigration compliance.
• Coordinate and deliver employee inductions.
• Support employee lifecycle processes including changes to employment, transfers, promotions and leavers.
• Coordinate probation reviews and ensure timely completion of documentation.
• Maintain accurate employee records and HR data within Oracle.
• Ensure data integrity across HR systems and employee records.
• Manage the PX Helpdesk and respond to employee queries.
• Produce regular HR reports and support people data analysis.
• Maintain HR documentation, trackers and filing in line with GDPR.
• Provide administrative support across the wider UK HR team.
• Support monthly payroll processing and ADP administration.

Skills

Excellent communication

Strong organisational skills

Confidentiality & GDPR

Education

Degree level or similar

Tools

Microsoft Office

Job description

Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

About you:

Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector. We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage. We are committed to our diverse and inclusive community – a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities. We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process.

Our purpose and beliefs:

As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined. It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet: We PLAY BIG We thrive on EMOTIONAL AGILITY We are FANATICAL ABOUT PERFORMANCE We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us:

Our vision for Diversity, Inclusion and Belonging:

We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging. Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:

Kent is looking for an HR Coordinator to be based in Woking. An exciting opportunity has arisen for an experienced and proactive HR Coordinator to join the UK People & Culture team. Reporting to the local HR Business Partner, the HR Coordinator will play a key role in supporting the delivery of an efficient, responsive and high-quality HR service within our growing Woking office. The role will be responsible for coordinating employee lifecycle activity, onboarding, IR35 compliance, payroll administration and HR systems management, whilst acting as a first point of contact for employees and managers on routine HR matters locally. The successful candidate will be highly organised, detail-oriented and passionate about delivering an exceptional employee experience. We follow a hybrid working model that combines office and remote work, with a requirement to be in the Woking office four days a week. This approach supports the development of a strong and effective team dynamic within the Woking office.

Skills & Responsibilities:

• Coordinate all onboarding activity for new employees and contractors.
• Conduct Right to Work checks and ensure compliance with UK immigration requirements.
• Coordinate and deliver employee inductions.
• Support employee lifecycle processes including changes to employment, transfers, promotions and leavers.
• Coordinate probation reviews and ensure timely completion of associated documentation.
• Maintain accurate employee records and HR data within Oracle.
• Ensure data integrity across all HR systems and employee records.
• Manage the PX Helpdesk, responding to employee queries and escalating issues when required.
• Produce regular HR reports and support people data analysis.
• Maintain HR documentation, trackers and filing systems in line with GDPR requirements.
• Provide administrative support across the wider UK HR team.
• Support monthly payroll processing and administration through ADP.
• Coordinate employee benefits administration and employee changes.
• Coordinate Occupational Health referrals, appointments, and review meetings to support any recommended flexible working arrangements and workplace adjustments.
• Support contractor lifecycle processes, including status changes, rate increases, extensions, leavers and IR35 compliance.
• Assist with visa and immigration administration.
• Ensure compliance with company policies, procedures and legal requirements.
• Support audits and compliance activities as required.
• Provide first-line support to employees and managers on routine HR queries.
• Support employee relations, performance management and absence management administration.
• Assist with coordinating meetings, documentation and correspondence relating to people matters.
• Support employee engagement, wellbeing and inclusion initiatives.
• Help facilitate local HR activities and initiatives within the Woking office.
• Identify opportunities to improve HR processes and employee experience.
• Support implementation of HR projects and wider People & Culture initiatives.

In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.

Yourknowledge/skills,education,andexperience:

• Educated to degree level or similar.
• Previous Administration experience.
• Good working knowledge of Microsoft Office applications.

Advantageous Experience:

• Previous HR Administration / Coordination experience.
• Experience of Oracle HR Database.
• SharePoint experience.
• Previous ATS experience.

Communication:

• Excellent command of the English language in both oral and written communication and skills.

Behaviour/ Core Competencies:

• Excellent organization skills and attention to detail.
• Strong customer-service focus and ability to build effective working relationships.
• Ability to work towards deadlines.
• Excellent communication skills, written and verbal.
• Numerical ability.
• Flexible in their approach and customer-focused.
• Ability to maintain confidentiality at all times with a strong understanding and adherence to GDPR (General Data Protection Regulation.

HSSEQ:

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country. We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities. We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Please contact us confidentially [e-mail] to find out how we can support you.