Human Resources Assistant

Vertas Group Limited; Ipswich; Hybrid; GBP 24,000 - 26,000; Full time

Job summary

An established industry player is seeking an HR Assistant to support their HR function. This role involves managing HR administrative tasks, responding to queries, and maintaining HR documentation. The successful candidate will thrive in a collaborative environment, demonstrating strong organizational and communication skills. With a focus on professional development, this position offers a pathway to advance your career in human resources while contributing to a supportive workplace. If you are proactive and detail-oriented, this opportunity is perfect for you.

Qualifications

• Minimum of 4 GCSEs including Maths and English at Grade C/4 or above.
• CIPD Level 3, or working towards it.

Responsibilities

• Act as the first point of contact for HR-related queries.
• Prepare and generate HR documents including employment contracts.
• Assist the payroll team with monthly payroll tasks.

Skills

HR Administration

Communication Skills

Organizational Skills

IT Skills

Knowledge of UK Law

Education

GCSEs including Maths and English

CIPD Level 3 (or working towards)

Tools

HR/Payroll Systems

Job description

HR Assistant- £24,000 - £26,000

Company:

Schools Choice

Location

Friars Bridge Road, Ipswich

Hours per week:

37.5 (hybrid working) 2 days in officer required per week

Status:

Permanent

MAIN PURPOSE OF THE JOB:

To support the HR function, focusing on transactional HR tasks and HR administrative duties within Schools Choice HR Consultancy Service by delivering effective support to the HR team.

To be successful in this role, you must be able to work as part of a team, whilst independently and proactively completing tasks. You will possess excellent organisational, communication and IT skills, accuracy and attention to detail are also essential requirements. The nature of this role requires a tactful and confidential approach.

This role offers an excellent opportunity for an individual to advance their career in human resources while contributing within a supportive workplace environment.

KEY RELATIONSHIPS:

• Senior Managers within Schools Choice & Vertas
• HR Manager
• HR Business Partners
• HR team
• External customers

DUTIES AND RESPONSIBILITIES:

• Act as the first point of contact for HR-related queries from customers, providing timely responses by phone and emails
• To develop and maintain excellent professional working relationships both internally and externally
• Prepare and generate HR documents including employment contracts
• Assist the payroll team with a range of monthly payroll tasks
• Design and produce regular statistical reports on HR information, including metrics for the monthly HR meetings
• Develop and maintain HR administrative processes, procedures and systems to provide support within the team
• Advice to service users on HR systems including resolving or supporting the resolution of problems related to payroll and HR systems
• Support the HR Consultants/HR Manager with policy administration
• To work with the HR Consultants supporting them with employee relations issues, to include minute-taking in grievances, absence and disciplinary meetings (full training will be given)
• To support with adhoc projects as required
• To work with colleagues in HR and payroll to ensure a high quality, efficient and timely service to customers, by ensuring accurate and timely processing of staff data/information. Including support with administration of TUPE transfers
• Occasionally supporting the team with ER casework, including taking minutes at informal meetings
• To provide advice on HR policy, procedure and best practice with support
• To ensure own continuous professional development and stay up to date with current employment law and best practice

Qualifications and Attainments

Essential/Desirable

Minimum of 4 GCSE’s or equivalent, including Maths and English at Grade C/4 or above

Essential

CIPD Level 3, or working towards

Training, Experience and Knowledge

• Experience in a HR administrative role or relevant experience in a similar position, as part of a busy team
• Highly desirable
• Knowledge of UK law and best practices
• Experience of providing advice and support to customers
• Experience of working within the education or related sector

Personal Skills and Attitudes

• Display initiative, enthusiasm and a positive approach
• Excellent IT skills, and working with dedicated HR/Payroll systems
• Team player with the ability to work autonomously

Essential

• Highly developed interpersonal and communication skills (verbal and written)
• Excellent organisational skills and ability to manage multiple task and prioritise workload to meet deadlines
• Demonstrate a commitment to the process of continuous review and improvement
• Ability to work under pressure