HSE Administrator

Construction, Property and Engineering; Greater London; On-site; GBP 23,000 - 32,000; Full time

Job summary

Randstad CPE is recruiting an organised Health, Safety & Environmental (HSE) Administrator to support the HSE team on a high-profile UK rail interface project in West London. You will provide the administrative backbone, including diary management, meetings, and data handling.

Applicants should have good MS Word and intermediate Excel skills, proven administrative experience, and a proactive, detail‑oriented approach.

Qualifications

• Good working knowledge of MS Word and intermediate Excel skills.
• Proven experience providing robust administrative support.
• Attention to detail, accuracy and a proactive, team-oriented approach.
• Excellent communication skills to thrive in a fast-paced, interactive team.

Responsibilities

• Provide comprehensive administrative support to the HSE team, including diary management, meeting setup and event organisation.
• Utilise MS Office suites, client portals and HSE reporting tools for data gathering, reporting and updating spreadsheets.
• Manage internal and external systems, scan and file records using relevant software.
• Track and monitor site inspections, observations and close-out actions.
• Update accident trackers with investigation information and chase close-out actions.
• Take detailed minutes during HSE meetings (Voice, Committee and Team).
• Collate environmental data for KPIs and track toolbox talks and monthly hours.

Skills

MS Word

Excel

Administrative support

Tools

MS Office

Job description

Are you an administrative professional looking to make your mark on one of the most high-profile and heavily visited construction projects in the UK? I am actively recruiting a highly organised Health, Safety & Environmental (HSE) Administrator to join their dynamic, interactive team for a monumental £4 billion superhub station project in West London. With groundworks just finishing and the build phase commencing, this is a career-defining opportunity to support a major rail interface project that is currently capturing significant media attention.

You will be the administrative backbone of the HSE team, supporting the Hiring Manager and the wider Health & Safety department. This is a fast-paced, role where no two days are the same.

The Offer & Details

• Pay: £20.00 per hour

• Contract Length: Initial contract ASAP to 15/10/27

• Working Hours: 40 hours per week, Mon to Fri, 8:00AM to 5:00PM.

• Location: Old Oak Common Lane, in the London Borough of Hammersmith

Key Responsibilities:

• Provide comprehensive administrative support to the HSE team, including setting up meetings, diary management, and organising events

• Utilise MS Office suites, internal client portals, and the HSE reporting tool for data gathering, reporting, and updating spreadsheets

• Manage internal and external systems, scanning and filing records to relevant software packages

• Track and monitor site inspections, received observations, and close-out actions

• Update accident trackers with investigation information and chase close-out actions

• Take detailed minutes during various HSE meetings, including Voice, Committee, and Team meetings

• Collate environmental data to report on project environmental KPIs, track toolbox talks, and collate monthly hours

About You

• You must have a good working knowledge of MS Word and intermediate Excel skills

• Proven experience in providing robust administration support

• You possess strong attention to detail, a high level of accuracy, and are a self-motivated team player. You are deadline-oriented, adaptable to changing demands, and tackle problems head-on

• Excellent communication skills to thrive within a highly interactive team environment

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.