HSE Admin - 12 month FTC

Polypipe Civils & Green Urbanisation; Horncastle; On-site; GBP 23,000 - 27,000; Full time

Benefits offered by this job

25 days holiday

Pension contribution matched up to 8%

Genuit Sharesave scheme

Life assurance

Enhanced maternity and paternity pay

Health and wellbeing initiatives

Staff discount on Genuit Group

Job summary

Polypipe Civils and Green Urbanisation, part of the Genuit Group, is seeking an organised HSE Administrator to support the HSE Manager with documentation control, training records and competency systems across the business.

This 12-month fixed-term role focuses on maintaining SSOW training records, risk assessments, document control processes and audit support. Excellent organisational and communication skills are essential.

Qualifications

• Previous experience in an administrative role
• Experience in maintaining databases and records
• Strong organizational skills
• Excellent attention to detail
• Good communication and interpersonal skills

Responsibilities

• Administer and maintain HSE documentation, training records and competency systems.
• Support the HSE Manager with audits and reporting, ensuring data accuracy.

Skills

Administration

Data integrity

Microsoft Office

Attention to detail

Communication skills

Tools

Excel

Word

Outlook

Job description

Polypipe Civils and Green Urbanisation, part of the Genuit Group, are a leading manufacturer for civils and infrastructure projects, with the industry’s widest range of engineered storm water & sewer management systems, Network and Green asset Solutions.

People are at the frontier of everything we do, we have a unique culture where you can be yourself, contribute your ideas to make continuous improvements and take pride in achieving results to support the overall success of our growing business. We recognise the value of investing in our people through comprehensive training and personal development courses.

Role Overview

To provide administrative and coordination support to the Health, Safety and Environmental (HSE) Manager and wider business, ensuring the effective control and maintenance of Health, Safety and Environmental documentation, training records, competency systems and compliance registers. The role is responsible for maintaining the integrity of HSE data and supporting the implementation of robust document control, training compliance and competency management processes across the organisation.

This is a full time fixed term position for 12 months.

Key Responsibilities

• Administer and maintain SSOW training, competency and certification records, ensuring all training completion is accurately recorded within the Skills Matrix.
• Maintain electronic training and competency documentation, including scanning, filing and retaining supporting evidence within controlled document repositories.
• Manage the Skills Matrix and employee training status, updating records following approved SSOW, Risk Assessment and document revisions.
• Provide training compliance reporting and action tracking, supporting Team Leaders and Trainers with completion reports and follow-up of outstanding requirements.
• Maintain the master Risk Assessment and Safe System of Work Register, ensuring approved documents are published, archived and retained as the business source of truth.
• Coordinate HSE document control processes, including document numbering, version control, ownership records, review schedules and expiry monitoring.
• Maintain document applicability records and controlled distribution, updating hyperlinks, controlled copies, training trackers and related records following document changes.
• Identify personnel impacted by document revisions and coordinate refresher training requirements to ensure ongoing compliance with updated procedures.
• Monitor and maintain Toolbox Talk, mandatory training and policy acknowledgement compliance records, highlighting overdue or missing requirements.
• Support internal and external audits and produce compliance reports, providing accurate training, competency and document control data to support HSE performance monitoring.

Skills and Experience

• Previous experience in an administration role
• Experience of maintaining databases and records
• Excellent organizational skills
• Strong attention to detail
• Proficient in Microsoft Office, specifically Excel, Word and Outlook
• Strong communication and interpersonal skills
• Ability to analyse, review and maintain data records
• An understanding of HSE management systems would be an advantage

Benefits

• Entitled to 25 days holiday
• Pension contribution matched up to 8%
• Save as you earn Genuit Sharesave scheme
• Life assurance
• Enhanced maternity and paternity pay
• Various health and wellbeing initiatives
• Staff discount on all Genuit Group products