HR Systems & Reporting Administrator

Mayborn; Newcastle upon Tyne; On-site; GBP 30,000 - 38,000; Full time

Job summary

Mayborn is seeking an HR Systems & Reporting Administrator to join our Newcastle HR Administration team. You will manage HR technology, data governance and reporting across multiple countries, ensuring accurate data and timely processes.

You will develop dashboards and insights, partner with stakeholders on system updates, and support payroll inputs. A data-driven mindset and experience with HRIS and BI tools are essential for success.

Qualifications

• Bachelor’s degree and/or 1 year experience in HR Operations or HR Analytics.
• Strong reporting and analytical skills with ability to turn data into clear management information.
• Hands-on experience administering or supporting multiple HR systems such as core HRIS, recruitment, learning or performance management.
• Proficiency in data tools (Excel, Power BI or Tableau) to create engaging reports and storytelling.
• Strong operational/administrative capability with focus on accuracy and consistency.
• Structured, deadline-driven work style with ability to manage multiple priorities.
• Discretion handling sensitive/confidential information.
• Strong communication and interpersonal skills with stakeholders across functions.
• Proactive in continuous improvement and process optimization.
• Understanding of employee lifecycle and core HR processes.

Responsibilities

• Act as primary administrator for HR technology to ensure accurate data and efficient processes.
• Enhance HR processes using existing and new technology for better reporting and user experience.
• Partner with internal and external stakeholders on system implementations and updates.
• Own internal and external people reporting with governance for robust analytics.
• Develop dashboards, KPIs and insights to support leadership decisions.
• Build monthly/quarterly leadership reporting packs with key people metrics.
• Support Payroll inputs and ensure timely payroll processing across multiple countries.
• Assist HR budget management and liaise with Finance to control variances.
• Document HR processes and drive continuous improvement initiatives across HR Operations.

Skills

Data reporting

HR systems

Data analytics

Excel

Power BI/Tableau

Governance

Communication

Stakeholder management

Process improvement

Employee lifecycle

Education

Bachelor’s degree or equivalent in HR/Analytics

Tools

Microsoft Excel

Power BI

Tableau

Job description

HR Systems & Reporting Administrator

Location: Newcastle upon Tyne

Contract: Permanent

At Mayborn we are looking for someone to join our HR Administration team to work on a variety of duties across technology, data, payroll support and more!

This would be a great opportunity to join a busy HR team for a global organisation. You will support with the day to day administration and will have the opportunity to work on projects to transform technology and the way the department works on data and reporting.

What you will be doing:

HR Technology

• Act as the primary administrator for all HR technology ensuring all HR data is accurate and processes are timely and effectively managed delivering a optimised employee and Manager experience;
• Support the enhancement of HR processes utlising existing and new technology to drive efficiency, automation, improved reporting, and enhanced user experience;
• Partner with internal stakeholders and external providers on system implementations, updates, configurations, and issue resolution

HR Data & Reporting

• Own all internal and external people reporting ensuring robust data governance practices are in place to support accurate reporting and workforce analytics
• Develop reports, dashboards, KPI’s and insights that help HR colleagues and business leaders understand people trends and make well-informed decisions.
• Build regular monthly / quarterly reporting pack for Leadership to ensure:

• Analysis of key people metrics such as headcount, turnover, absence, recruitment, engagement, DE&I and Performance
• Consistent definitions for HR Metrics are used across the business

Payroll Processing Support

• Support Payroll Manager teams to prepare and validate key inputs prior to cycle closures for 3 biweekly and 8 monthly payrolls across 9 countries;
• Act as cover in Payroll Manager absence to ensure employees are paid accurately and on time

HR Invoice Management & Budget Support

• Work on invoice management for broader HR team, supporting Head of Shared Services with HR Budget management.
• Act as link to both Commercial Finance planning team and Payroll Manager to ensure zero payroll variances to people cost plan.

Compliance, Governance & Continuous Improvement

• Document and maintain HR processes, workflows, and policies to ensure consistency and clarity
• Ensure compliance with local legislation and internal policies across all HR activities
• Identify and contribute to process improvement initiatives within HR Operations

What skills and experiences you’ll need to ace this job:

• A Bachelor’s Degree and/or at least 1 year experience in HR Operations, Shared Services, HR Administration, or HR Analytics
• Strong reporting and analytical skills, with a passion and experience for turning data into clear, accurate and meaningful management information.
• Hands on experience administering or supporting more than one type of people system, such as core HRIS, recruitment, learning or performance management systems.
• A passion for data with proficiency in Microsoft Excel, Power BI or Tableau with the ability to bring data to life and tell a story
• Strong operational and administrative capability, with a focus on accuracy and consistency
• Ability to work in a structured deadline driven way with proven organisation skills and the ability to manage multiple task and competing priorities effectively
• Ability to handle sensitive and confidential information with discretion
• Strong communication and interpersonal skills, with the ability to engage a range of stakeholders
• A proactive approach to continuous improvement, with experience of identifying opportunities to solve problems and improve processes
• An understanding of the employee lifecycle and core HR processes