HR Systems & Operations Officer

Prospero Teaching; Greater London; On-site; GBP 28,000 - 36,000; Part time

Job summary

Prospero Teaching is seeking a highly organised HR Systems and Operations Officer to join a London-based Multi-Academy Trust on a fixed-term basis. You will support the deployment of a new HRIS, maintain accurate employee records, and deliver first-line HR administration across multiple schools.

The role requires experience in HR administration, systems management, and strong IT skills. You will work closely with payroll, finance and external HR providers, ensuring compliant and efficient

Qualifications

• Previous experience in HR Administration or HR Operations.
• Experience with recruitment, onboarding and employee life cycle.
• Ability to manage confidential information with discretion.
• Strong IT skills including MS Office and HRIS familiarity.

Responsibilities

• Coordinate implementation and management of the Trust's HR system.
• Maintain accurate employee records and HR documentation.
• Support recruitment, onboarding, contracts, variations and leavers.
• Provide HR guidance to managers in line with policies.
• Collaborate with payroll, finance and external HR providers.

Skills

HR Administration

HR Operations

Recruitment & Onboarding

Confidential data handling

Microsoft Office

HRIS systems

Education

CIPD (desirable)

Tools

HRIS platforms

MS Office

Job description

HR Systems and Operations Officer

Prospero Teaching is currently seeking a highly organised and proactive HR Systems and Operations Officer to join a growing Multi-Academy Trust based in London on a fixed-term basis.

As a HR Systems and Operations Officer, you will be responsible for supporting the implementation of a new HR Information System, maintaining accurate employee records, and providing first-line HR administration support across a number of schools within the Trust.

Key Responsibilities

• Coordinate the implementation and ongoing management of the Trust's HR system
• Support the migration, validation, and maintenance of employee data
• Manage recruitment, onboarding, contracts, variations, and leaver processes
• Maintain accurate employee records and HR documentation
• Coordinate safeguarding and compliance checks including DBS and Right to Work documentation
• Support absence management, wellbeing, and performance review processes
• Produce HR reports, workforce data, and management information
• Provide procedural HR guidance to managers in line with Trust policies
• Work closely with payroll, finance, and external HR providers to ensure accurate workforce administration
• Identify opportunities to improve HR processes and system efficiencies

Contract Details

• Location: London
• Position: HR Systems and Operations Officer
• Start Date: November 2026
• Contract Type: Fixed-Term Agency Contract
• Contract Duration: Until July 2027
• Hours: 36 hours per week
• Full-Time: Yes (Term-Time Plus options may be considered)
• Pay Rate: Competitive, dependent on experience

Experience, Training and Qualifications

• Previous experience working within HR Administration, HR Operations, or HR Officer roles
• Experience supporting HR systems, databases, or HRIS platforms
• Strong understanding of employee lifecycle processes including recruitment and onboarding
• Excellent organisational and administrative skills
• Ability to manage confidential information with discretion
• Strong IT skills, including Microsoft Office applications
• Experience within education, academies, or the public sector is desirable
• CIPD qualification or working towards CIPD is desirable

To Be Eligible Through Prospero Teaching

• Hold Right to Work in the UK
• Enhanced Child and Adult DBS on the Update Service (or be willing to process one)
• Provide two professional references covering the last two years
• Complete Prospero Teaching's registration and safeguarding requirements