HR Systems Data Apprentice - 18 month FTC

Indicia Ltd; Bristol; On-site; GBP 18,000 - 22,000; Full time

Job summary

Indicia Ltd in Bristol is looking for an HR Systems Data Apprentice for an 18-month fixed-term contract. The role involves practical training in HR systems administration, data governance, and reporting using the HiBob platform. Responsibilities include maintaining data standards, supporting user access processes, and assisting with dashboards and reporting metrics. Candidates should have an interest in HR tech, be detail-focused, and possess basic Excel skills. The position offers an opportunity to learn and grow within the HR team.

Qualifications

• Interest in HR systems/HR tech/people data.
• Data accuracy and detail-focused with comfort in numbers.
• Basic proficiency in Excel with willingness to develop skills.
• Clear written and verbal communication skills.
• Collaborative mindset and curious, eager to learn on the job.
• Trustworthiness with confidential data, with awareness of GDPR.

Responsibilities

• Learn how HiBob is configured and used across adm Indicia.
• Help maintain data standards to ensure consistent employee records.
• Support user access and permissions processes.
• Stay up to date with HiBob releases and assess new features.
• Build understanding of HiBob integrations with other tools.
• Help document and monitor integrations.
• Identify and flag integration issues.
• Support structured data clean-up of employee records.
• Monitor data quality and escalate for resolution.
• Assist with building dashboards and people reports.
• Respond to ad-hoc reporting requests and support reporting metrics.
• Support job levelling programme by maintaining job data.
• Build relationships with HRBPs, Payroll, IT, and Finance.

Job description

HR Systems Data Apprentice - 18 month FTC

Department: HR

Employment Type: Fixed Term - Full Time

Location: Bristol

Reporting To: Kate Lewis

Description

We’re looking for an HRIS Systems & Data Apprentice to join our Human Resources team in Bristol, supporting the day‑to‑day running and continuous improvement of HiBob (our HRIS platform) following the merger of adm and Indicia.

This is a hands‑on apprenticeship where you’ll learn by doing—building practical capability in HR systems administration, people data governance, and reporting. You’ll work closely with HR colleagues and partner with our Data & Business Analytics team to help ensure HR data is accurate, consistent, and useful for decision‑making across the organisation.

Key Responsibilities

• Learn how HiBob is configured and used across adm Indicia, supported by system super users
• Help maintain data standards (field definitions/naming conventions) to ensure consistent employee records
• Support user access and permissions processes in line with governance guidelines
• Stay up to date with HiBob releases and help assess new features for adoption
• Build understanding of how HiBob integrates with other tools (payroll, ATS, finance, analytics)
• Help document and monitor integrations, keeping the integration map and workflows up to date
• Identify and flag integration issues, escalating and supporting resolution with guidance
• Support structured data clean‑up across current and historical employee records
• Help consolidate employee and leaver data from legacy sources into HiBob accurately
• Monitor data quality (gaps, duplication, inconsistencies) and escalate for resolution
• Support data audits and ongoing data quality processes
• Ensure all data handling aligns with GDPR and internal data protection policies
• Assist with building/maintaining dashboards and regular people reports in HiBob and connected tools
• Respond to straightforward ad‑hoc reporting requests (People/Finance/Leadership), escalating complex queries
• Support reporting on headcount, attrition and workforce metrics, tailoring outputs for different audiences
• Support the job levelling programme by maintaining accurate job and level data in HiBob
• Build relationships with HRBPs, Payroll, IT and Finance to understand how each team uses people data
• Handle day‑to‑day HiBob queries from colleagues, escalating where needed
• Support HR colleagues by sharing learnings and improving platform understanding across the team

Skills, Knowledge & Expertise

• Interest in HR systems/HR tech/people data (HRIS experience helpful, not required)
• Data-accurate and detail-focused, comfortable with numbers
• Excel proficiency (basic formulas) and willingness to develop skills
• Clear written and verbal communication
• Collaborative and curious, confident asking questions and learning on the job
• Discreet and trustworthy with confidential data (GDPR-minded)
• Desirable: exposure to HiBob, understanding of system integrations/data flows, relevant admin/HR/data experience, and reporting tools (e.g. Power BI)

Equal Opportunities

adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.