HR Systems Coordinator

Screwfix; Yeovil; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

Pension contributions

Life cover

Health plan

Discounts

Job summary

Screwfix is seeking an HR Systems Analyst on a 6-month fixed-term contract to support and maintain SAP HR, data accuracy, and reporting across the business. You will work with SAP, Excel and Power Query to monitor data quality, resolve access issues, and help drive efficient HR services.

The role offers hybrid working with flexible start times, and the successful candidate will collaborate with stakeholders across the wider business to ensure compliance and process improvements.

Qualifications

• Proven database experience is essential, SAP HR experience desirable
• Proven background in a HR Systems environment is essential
• Demonstrable track record in managing internal customer relationships
• Experience handling highly confidential information desirable
• Background in driving process improvements desirable
• Experience analysing data, systems testing, reporting and audit
• Proficient in MS Office, especially Excel

Responsibilities

• Collaborate with project and tech teams to drive system changes, meeting deadlines and milestones
• Provide post-change support to resolve system issues and optimise the HR system
• Identify and implement improvements to HR processes and systems for efficiency and compliance
• Deliver calendar events such as absence quota release and legislative updates
• Maintain Organisational Management: departments, locations, and job/position maintenance
• Manage system authorisations and ensure audit compliance with a supporting matrix
• Monitor data integrity and run reports on leave, sickness, and audits
• Assist business areas with front-line HR systems issues
• Record and extract data using formulas and lookups to validate information
• Prepare regular and ad hoc internal/external reports
• Collaborate with other departments to provide data for business use
• Address escalated issues related to the HR database, SAP products or integrations
• Raise system defects and user issues with IT

Skills

HR systems

SAP HR

Data accuracy

Stakeholder management

SQL basics

Excel

Tools

SAP HR

Power Query

Excel

Job description

Overview

This is a great opportunity to join our HR Systems team on a 6-month fixed-term contract in a varied and fast-paced role. You'll play a key part in supporting and maintaining our HR systems, primarily SAP HR, while helping to deliver efficient HR services across the business. You'll be responsible for ensuring people data is accurate, secure and well maintained, providing first-line support for system queries, resolving access and employee data issues, and supporting reporting activities. Working across SAP, Excel and Power Query, you'll monitor data quality, investigate discrepancies and help ensure the information we provide is accurate, reliable and fit for purpose. You'll help improve processes to keep things accurate, efficient and compliant. We're looking for someone who enjoys working with systems and data and has a naturally curious mindset. You'll have the freedom to investigate issues, solve problems and take ownership of your work, while being part of a small, supportive team and building relationships with colleagues and stakeholders across the wider business.

What's in it for you?

• 28 days' holiday (including bank holidays, 5 of which can be taken flexibly) increasing with service up to a maximum of 33 days
• Hybrid working with up to 2 days working from home
• Flexible start and end times around core working hours
• Buy More Holiday - eligible colleagues can boost their holiday allowance by up to one extra week
• Up to 14% employer pension contributions
• Life cover up to 4x your salary
• Health cash plan and discounted gym memberships (up to 25% savings)
• 20% discount at Screwfix and B&Q

Key responsibilities

• Collaborate with project and tech teams to drive system changes forward, adhering to project deadlines and delivering milestones on time, including UAT and effectively communicated changes
• Provide support post changes to resolve any system issues and optimise the HR system for continued effectiveness. Assist in system upgrades and enhancements as necessary.
• Identify and implement improvements to HR processes and systems to enhance efficiency, compliance, and employee experience.
• Deliver calendar events (including absence quota release, holiday carry over, legislative system updates and new functionality release)
• Maintain Organisational Management including creating new Trade Counters, departments, locations and job & position maintenance
• Manage appropriate system authorisations for users and ensure audit compliance to include accurate supporting matrix
• Monitor user compliance to include data integrity and effective use of system, to include reporting on annual leave, sickness, data integrity and ad hoc audit reports
• Offer assistance to different business areas in relation to any front line HR systems related issues
• Record and extract data, using formulas and look ups to validate information
• Prepare agreed regular and ad hoc reports for internal and external customers
• Work with other internal departments in providing and supporting data for business use
• Deal effectively with escalated issues and queries relating to the HR database, SAP products or integrations
• Raising system defects and user issues with IT

Required Skills & Experience

• Proven database experience is essential with SAP HR experience desirable
• Proven background in a HR Systems environment is essential
• Demonstrable track record in successfully managing a large number of internal customer relationships is essential
• Previous experience handling highly confidential information is desirable
• Background in driving process improvements is desirable
• Prior demonstrable experience of analysing data, systems testing, reporting and audit
• Proficient in MS Office programmes, particularly Excel

At Screwfix, Your Wellbeing Comes First:

Financial wellbeing

• Wagestream access to track earnings and save
• Access to the Kingfisher Share Scheme
• Colleague support fund
• Exclusive offers and discounts via our Hapi app
• Cycle-to-work scheme and savings on bikes

Every day benefits

• Career progression and development programmes
• Coaching and mentoring to help you thrive
• Access to wellbeing resourcing including PepTalk
• Support networks available

Recruitment Process

We review applications on an individual basis, and if we feel you would be a good fit we’ll invite you for a call or Teams video for an informal chat about the role, and to see if we’re a good fit for you. From there you can expect a comprehensive process, with regular contact from the Talent Acquisition team who are always available, for any queries you may have. We value open and honest conversations and collaboration, giving you a chance to learn about what we are doing in an informal and friendly environment. We want to know about you and why you feel that this is the opportunity that excites you.

Sustainability at Screwfix

We’re committed to building a better future for our community and our planet. That’s why we’re doing everything we can in six key areas: eliminating carbon emissions, reducing and recycling waste, sourcing responsibly, keeping products in use for longer, selling more sustainable products and providing sustainable packaging. We’re on a mission to put sustainability at the forefront of everything we do. Join us.

We’ve worked hard to create a culture of inclusivity and genuine community. We’re a company built on teamwork, and the best teams are ones in which everyone can share their view. Whatever your background, however you identify, you’ll be listened to, encouraged, and given the tools and training you need to get ahead. You’ll always know where you are with us. We’re open. We’re fair. And we believe in opportunities for everyone.