HR Specialist

BYD Europe; Uxbridge Moor; On-site; GBP 34,000 - 42,000; Full time

Benefits offered by this job

Pension plan

25 holidays + 5 extra holidays

Commuting allowance

Team building events

European transition to Zero Emissions

Job summary

BYD Europe is seeking a motivated HR Generalist to manage the employee lifecycle, probation, HR documentation and data reporting within its UK operation.

The role requires fluency in Chinese and English, strong Excel skills, and a hands-on, confidential approach. You will collaborate with the HR team to ensure smooth processes and compliance.

Qualifications

• Previous experience in an HR Generalist, HR Officer, HR Administrator or similar HR operations role.
• Fluency in both Chinese and English, with the ability to communicate effectively with Chinese-speaking stakeholders and English-speaking colleagues.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF functions, data validation and handling large datasets.
• Strong organisational skills, attention to detail and the ability to manage multiple deadlines.
• A practical, hands-on approach to HR administration and employee lifecycle processes.
• Good understanding of confidentiality, data protection and HR record management.
• Ability to work independently while collaborating effectively with the wider HR team.
• Must have the legal right to work in the UK for the duration of the contract.

Responsibilities

• Manage day-to-day HR administration throughout the employee lifecycle, including onboarding, internal transfers, changes to employment terms and offboarding.
• Prepare and maintain employment contracts, offer letters, contract amendments and other HR documentation.
• Coordinate pre-employment checks, right-to-work checks, new starter documentation and onboarding arrangements.
• Ensure employee records and HR systems are accurate, complete and up to date.
• Support employee departures, including resignation documentation, exit processes and final administrative arrangements.

Skills

Bilingual Chinese/English

Tools

Excel

Job description

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

Key Responsibilities:

1. Employee Lifecycle Management

• Manage day-to-day HR administration throughout the employee lifecycle, including onboarding, internal transfers, changes to employment terms and offboarding.

• Prepare and maintain employment contracts, offer letters, contract amendments and other HR documentation.

• Coordinate pre-employment checks, right-to-work checks, new starter documentation and onboarding arrangements.

• Ensure employee records and HR systems are accurate, complete and up to date.

• Support employee departures, including resignation documentation, exit processes and final administrative arrangements.

2. Probation Management

• Coordinate probation review processes, ensuring managers and employees complete assessments within the required timelines.

• Track probation deadlines, outstanding reviews, extensions and confirmation outcomes using Excel trackers and HR systems.

• Follow up with line managers to obtain timely feedback and documentation.

• Maintain accurate probation records and elevate overdue reviews or potential issues to the HR Manager.

3. HR Administration and Documentation

• Handle general HR paperwork, including letters, forms, personnel files and employee record updates.

• Maintain an organised HR filing system and ensure documentation complies with internal procedures and UK data protection requirements.

• Support the preparation of HR reports, employee data summaries and regular management updates.

• Provide administrative support for HR policies, employee communications and other HR projects as required.

4. HR Data Management and Reporting

• Maintain and update employee databases, headcount trackers, onboarding and offboarding records, and probation trackers.

• Prepare regular HR reports and analyse employee data to support operational decision-making.

• Use Excel to manage large datasets, perform data validation, reconcile information and identify discrepancies.

• Ensure data accuracy, consistency and confidentiality across all HR records and reports.

5. General HR Support

• Respond to routine employee and manager queries regarding HR processes and documentation.

• Work closely with the wider HR team and relevant departments to ensure HR processes run smoothly.

• Support additional HR operational tasks and ad hoc projects as required.

Requirements:

• Previous experience in an HR Generalist, HR Officer, HR Administrator or similar HR operations role.

• Fluency in both Chinese and English, with the ability to communicate effectively with Chinese-speaking stakeholders and English-speaking colleagues.

• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF functions, data validation and handling large datasets.

• Strong organisational skills, attention to detail and the ability to manage multiple deadlines.

• A practical, hands-on approach to HR administration and employee lifecycle processes.

• Good understanding of confidentiality, data protection and HR record management.

• Ability to work independently while collaborating effectively with the wider HR team.

• Must have the legal right to work in the UK for the duration of the contract.

We offer:

• Performance and experience based competitive remuneration, pension plan.

• 25 holidays + option to purchase 5 extra holidays.

• Commuting allowance.

• Department & company wide teambuilding events.

• An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.