HR Specialist

BYD EUROPE; Uxbridge; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Pension plan

25 holidays (+5 options)

Commuting allowance

Team-building events

Job summary

BYD is seeking a HR Generalist/HR Administrator in the United Kingdom to manage employee lifecycle, onboarding, contracts, and HR documentation. The role requires fluency in Mandarin Chinese and English, meticulous Excel skills, and a compliant approach to data protection.

You will coordinate pre-employment checks, onboarding, and probation-related tasks while maintaining accurate HR records and providing timely reports to the HR Manager.

Qualifications

• Previous experience in an HR Generalist, HR Officer, HR Administrator or similar HR operations role.
• Fluency in Chinese and English to communicate with Chinese-speaking stakeholders and English-speaking colleagues.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF functions and data handling.

Responsibilities

• Manage day-to-day HR administration across the employee lifecycle, including onboarding and offboarding.
• Prepare and maintain contracts, offer letters, amendments and HR documentation.
• Coordinate pre-employment checks and onboarding arrangements; ensure HR records are accurate.

Skills

Bilingual: Chinese & English

Excel skills

Independent worker

Tools

Excel

Job description

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

Key Responsibilities：

• Employee Lifecycle Management
• Manage day-to-day HR administration throughout the employee lifecycle, including onboarding, internal transfers, changes to employment terms and offboarding.
• Prepare and maintain employment contracts, offer letters, contract amendments and other HR documentation.
• Coordinate pre-employment checks, right-to-work checks, new starter documentation and onboarding arrangements.
• Ensure employee records and HR systems are accurate, complete and up to date.
• Support employee departures, including resignation documentation, exit processes and final administrative arrangements.
• Probation Management
• Coordinate probation review processes, ensuring managers and employees complete assessments within the required timelines.
• Track probation deadlines, outstanding reviews, extensions and confirmation outcomes using Excel trackers and HR systems.
• Follow up with line managers to obtain timely feedback and documentation.
• Maintain accurate probation records and escal... overdue reviews or potential issues to the HR Manager.
• HR Administration and Documentation
• Handle general HR paperwork, including letters, forms, personnel files and employee record updates.
• Maintain an organised HR filing system and ensure documentation complies with internal procedures and UK data protection requirements.
• Support the preparation of HR reports, employee data summaries and regular management updates.
• Provide administrative support for HR policies, employee communications and other HR projects as required.
• HR Data Management and Reporting
• Maintain and update employee databases, headcount trackers, onboarding and offboarding records, and probation trackers.
• Prepare regular HR reports and analyse employee data to support operational decision-making.
• Use Excel to manage large datasets, perform data validation, reconcile information and identify discrepancies.
• Ensure data accuracy, consistency and confidentiality across all HR records and reports.
• General HR Support
• Respond to routine employee and manager queries regarding HR processes and documentation.
• Work closely with the wider HR team and relevant departments to ensure HR processes run smoothly.
• Support additional HR operational tasks and ad hoc projects as required.

Requirements：

• Previous experience in an HR Generalist, HR Officer, HR Administrator or similar HR operations role.
• Fluency in both Chinese and English, with the ability to communicate effectively with Chinese-speaking stakeholders and English-speaking colleagues.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF functions, data validation and handling large datasets.
• Strong organisational skills, attention to detail and the ability to manage multiple deadlines.
• A practical, hands-on approach to HR administration and employee lifecycle processes.
• Good understanding of confidentiality, data protection and HR record management.
• Ability to work independently while collaborating effectively with the wider HR team.
• Must have the legal right to work in the UK for the duration of the contract.

We offer：

• Performance and experience based competitive remuneration, pension plan.
• 25 holidays + option to purchase 5 extra holidays.
• Commuting allowance.
• Department & company wide teambuilding events.
• An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.