HR Processes and System Coordinator (Fixed Term)

Bath Spa University; Bath; On-site; GBP 31,000 - 37,000; Full time

Job summary

Bath Spa University is seeking an experienced HR Processes and System Coordinator to join the HR team at Newton Park, Bath. This full-time, fixed-term role focuses on HR systems administration, data management and process improvement, primarily around the iTrent system.

You will produce management information, drive efficiencies through digital solutions such as Microsoft Forms and Power Automate, and support the HR service in delivering accurate data across the HR lifecycle.

Qualifications

• Role combines HR systems administration, data management and process improvement.
• Maintaining the HR system (iTrent) and data lifecycle.
• Produce management information and drive efficiencies through digital solutions (Forms, Power Automate).

Responsibilities

• Maintain HR system (iTrent) and ensure data accuracy.
• Manage HR data lifecycle and data quality.
• Produce management information for HR and Payroll.
• Implement digital solutions using Microsoft Forms and Power Automate.

Skills

Data administration

Data accuracy

Communication skills

Organisational skills

Excel

Power Automate

iTrent HR system

Teamwork

Tools

iTrent HR system

Microsoft Forms

Excel

Job description

Compensation: Grade 6 - Starting from £33,951 per annum

Application Deadline: 24 September 2026

Department: HR

Location: Bath, Somerset - Newton Park

Description

We're currently seeking an experienced and detail-oriented HR Processes and System Coordinator to join our friendly and dedicated team. (This is a full-time, fixed term contract until 28/02/2028)

About the Role

This key role combines HR systems administration, data management and process improvement. You will be responsible for maintaining the HR system (iTrent), ensuring data accuracy and managing the structure to support the HR data lifecycle.

Working with colleagues in the HR and Payroll team and across the university, to help ensure that our HR service is efficient, and aligned with the University’s strategic aims. Producing management information and driving efficiencies through digital solution including Microsoft Forms and Power Automate.

This role would suit someone with a solid grounding in data administration who is looking to develop their experience in a varied and busy role. You’ll enjoy building relationships, problem-solving, and finding practical solutions. In return, you’ll join a supportive team where your ideas are valued, and where you’ll have the opportunity to grow your skills and shape the way we deliver our HR service.

About You

• Database management, inc data accuracy, quality and integrity
• Communication and interpersonal skills
• Organisational (prioritise /planning) skills
• Computer literacy, (Microsoft Word and Forms, Excel and Power automate)
• Work on own initiative and as part of a teamHR experience

For further information on the essential and desirable skills we’re looking for, please refer to the attached Job Description.

Additional Information

Salary Grade 6 - Starting from £33,951 per annum

This is a Full Time Fixed Term position covering Maternity Leave until 28th February 2028

Interview Date - 6th October 2026

Due to the nature of this post regretfully we cannot accept applications that do not have the Right to Work/Live in the UK therefore your application will be rejected.

Staff Benefits

We offer a wide range of great benefits at BSU, including

• Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/

We reserve the right to close this vacancy early if we receive sufficient applications for the role.